Graduate Research Coordinator

Role type: Full-time; Fixed-term until 31 May 2027
Department: Student and Scholarly Services
Salary: UOM 7 - $111,275 - $120,453 p.a. plus 17% super

• Influential coordination role in graduate research / lead a small specialist team / shape policy-compliant candidature support
• Apply now to lead graduate research administration, support stakeholders University-wide and build best-practice systems and processes.
• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
   

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
 

Your next career opportunity
You will lead a small team delivering high-quality graduate research support across the University.
In this role, you will shape systems, training and complex candidature management.
Your work will directly improve graduate researchers’ experience and support staff delivering consistent, policy-compliant processes.
 

What you will deliver:

• Lead and mentor a small team delivering high-quality graduate research administrative support across the University.
• Coordinate development and delivery of training, documentation and updates on candidature management for staff and researchers.
• Oversee complex candidature processing and provide expert advice, including managing unsatisfactory progress cases with senior leaders.
• Act as subject matter expert for graduate research systems, leading testing and supporting implementation of changes.
• Contribute to Graduate Research strategy, priorities and culture, ensuring responsive, effective support for graduate researchers.

You may be a great fit if you:

• Hold a degree-level qualification combined with substantial experience in graduate research administration or graduate researcher support within a complex tertiary education environment, with a strong understanding of the unique academic and personal issues facing graduate researchers.
• Demonstrate exceptional written and verbal communication skills, engaging diverse stakeholders and managing expectations with professionalism.
• Apply strong analytical and problem-solving skills to design creative solutions and negotiate outcomes in challenging cases.
• Deliver high-quality service through excellent organisation and project management, improving processes and meeting competing deadlines.
• Lead, motivate and train a small team, fostering continuous improvement and a positive, collaborative team culture.
• Use large integrated databases and Microsoft Office confidently, ideally including experience with TechnologyOne or similar systems.

For further information please refer to the attached PD.
 

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program
   

For more information check out our benefits page!
 

Your new team – Graduate Research Team
You will join the central Graduate Research team, a collaborative group supporting researchers and staff across the University.
The team partners with Associate Deans and faculty-based colleagues to ensure consistent, high-quality candidature management.
Together, you will help shape processesolicies, systems and training that directly influence graduate researchers’ experience and success.
The team values integrity, inclusiveness and continuous improvement, offering strong peer support and leadership development opportunities.
 

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
 

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
 

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
  
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected].
 

Application essentials:

• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
   

Want to know more?

• For questions related to our recruitment process email Alex Spezza at [email protected]
• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').
   

Apply today, and join a community that’s shaping the future.
 

Applications close: Sunday 2nd of August at 11:55 PM; AEST.

Position Description:
JR-016089 - Graduate Research Coordinator - PD.docx
JR-016089 - Graduate Research Coordinator - PD.pdf