Graduate Assistant - Conferencing

Position available January 2027

Grand View University aspires to serve a varying, multi-faceted community of learners - students, faculty, and staff - in a welcoming environment so that each learner can achieve their fullest potential. Our objective is to foster and sustain a campus environment free from imbalance and/or bias, while also preparing students “called and empowered to serve the neighbor so that all may flourish.” At Grand View University, we adhere to the Lutheran tradition of being “rooted and open;” we value differing beliefs, backgrounds and perspectives and welcome and affirm the thoughts and experiences each distinct member brings to our community.

Conferencing Graduate Assistant
This is an on-campus position, and the graduate assistant must be enrolled full-time in a Grand View University graduate program.

Compensation & Hours

• 20 hours/week graduate assistantship (fall and spring semesters)

• $4,000/semester (fall and spring)

• Up to 35 hours May, June and July (hourly rate as a full-time summer worker, no summer graduate classes)

• 100% tuition remission for Grand View's graduate program

• Days off when classes are not in session during academic year. Ex) MLK Day, Fall Break, Spring Break

Essential Functions of Job:

1. Assist the Director of Conferencing in room set-up for conferences and events scheduled on campus (moving furniture, room preparation, A/V technology, etc.).
2. Assist clients with room setup/changes and troubleshoot technology issues in conference spaces.
3. Manage the Student Center schedule for all internal meetings and events including responding to requests, coordinating details, and catering.
4. Administration of parking waivers, ticket, and appeals, and provide support to the Parking Committee.
5. Perform various administrative tasks associated with the needs of the Conferencing department, including expense management.
6. Oversee/assist with the summer intern housing program by coordinating with summer interns about their application, room assignments, check-in/out procedures along with the Summer Conferencing Assistants
7. Oversee/assist with assigning summer camp/intern cleaning responsibilities including cleaning rooms and laundry
8. Greet and direct visitors and answer general university questions in person and via telephone at the Welcome Center.
9. Maintain office equipment and ordering of supplies.
10. Approve signs for posting on campus bulletin boards.
11. Supervise and train work-study students, coordinate scheduling, delegate duties, etc.
12. Assist in daily upkeep of Student Center lounge, lobby and conference spaces.
13. Point of contact for Employer Table Requests: respond, manage and submit invoices.
14. Prepare and type correspondence and other documents as needed.
15. Other duties as assigned.

Working Conditions:

1. Physical demands – lifting up to 30-50 pounds. Requires frequent moving/carrying and set-up/tear down of tables, chairs, and other furniture.
2. Requires prolonged sitting, standing, bending, stooping and stretching.
3. Emotional stability and personal maturity are important attributes in this position.
4. Must handle diverse work problems on a daily basis.
5. Night and weekend hours will be required based on events.

All applicants must apply through our online application system.

A pre-employment background check is required.

Qualifications and Requirements:

1. Ability to lift and move equipment and furniture is required (various weights and sizes, occasionally up to 50 lbs.)
2. Night and weekend hours will be required based on events
3. Verbal and written communication skills are required
4. Must work well independently
5. Proficiency in Microsoft Office
6. Willingness to learn
7. Strong work ethic