Graduate Administrative Assistant 2

Online applications must be received before 11:59pm on:

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

As the Graduate Administrative Assistant 2, you will report to the Operations Manager and serve as the primary point of contact for the Advanced Practice and Nursing and Systems Science Departments in the College of Nursing. You will provide comprehensive administrative support to the department chair, coordinate departmental programs, and serve as a liaison between the chair and faculty. This role requires sound judgment, discretion, and the ability to work independently while collaborating closely with the chair, program directors, and the operations manager to fulfill a broad range of responsibilities.
In this role, you will exercise delegated authority to coordinate and provide administrative and staff support services during the absence of a supervisor, ensuring continuity of operations and adherence to established policies and procedures.

Additional Information:

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

This position works on-site the WSU Spokane campus.
Monthly Salary: $3,738 to $4,980 (Steps A-M) | Range 41 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• High school diploma or equivalent AND two (2) years of clerical, office or administrative experience; OR one (1) year of experience as an Administrative Assistant 1; OR equivalent education/experience.
• Experience preparing correspondence, reports, and/or presentations.
• Demonstrated ability to manage multiple projects and events.
• Demonstrated experience effectively handling confidential and sensitive information.
• Demonstrated experience providing exemplary customer service.
• Strong computer skills including familiarity and comfort with using Microsoft Office Excel, Outlook, Word, PowerPoint as well as Google Docs.
• Effective written and interpersonal communication skills.
• Demonstrated ability to work with diverse clientele.
• Ability to maintain positive working relationships with diverse groups.
• Willingness and ability to take on new assignments and learn new skills as required.

Preferred Qualifications:

• Experience managing schedules and travel arrangements.
• Experience working in an academic environment.
• Previous experience at Washington State university.
• Experience with Workday Enterprise Management System.
• Five years of increasingly responsible administrative support experience.
• Knowledge of rules and regulations regarding FERPA.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

Area/College: Washington State University | College of Nursing
Department Name: Operations Unit
Location: Spokane, WA 99202
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume (required)
2) Cover Letter (required)
External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/