Government Contracts Accounting & DCAA Compliance Analyst

Position Summary

We are seeking an experienced Government Contracts Accounting & DCAA Compliance Manager to design, implement, and maintain a fully DCAA-compliant accounting system using QuickBooks Online and GovBooks.

This role will be responsible for building the complete government-compliant accounting structure, including cost pools, labor distribution, indirect rate calculations, and audit readiness in accordance with FAR and DCAA requirements.

Key Responsibilities

1. Full DCAA-Compliant System Setup (Primary Responsibility)

• Configure QuickBooks Online (Plus or Advanced) for government contract accounting
  
• Implement and integrate GovBooks with QuickBooks Online
  
• Build a compliant Chart of Accounts from the ground up
  
• Establish segregation of:
  
• Direct Costs
  
• Indirect Costs (Fringe, Overhead, G&A)
  
• Unallowable Costs
  
• Set up job costing by contract
  
• Configure cost pools and allocation bases
  
• Ensure system supports Incurred Cost Submission (ICS) requirements
  

2. Timekeeping & Labor Distribution Compliance

• Implement DCAA-compliant timekeeping system
  
• Ensure daily time entry, approvals, and full audit trail
  
• Map payroll to correct direct and indirect labor categories
  
• Maintain labor distribution accuracy and reconciliation
  

3. Indirect Rate Structure & Monitoring

• Establish and maintain:
  
• Fringe Pool
  
• Overhead Pool
  
• G&A Pool
  
• Calculate provisional billing rates
  
• Perform monthly indirect rate analysis
  
• Support Incurred Cost Submission preparation
  

4. Audit Readiness & Internal Controls

• Maintain DCAA audit readiness
  
• Prepare documentation for DCAA audits and floor checks
  
• Develop and maintain written accounting policies and procedures
  
• Enforce segregation of duties and user access controls
  
• Maintain system audit logs and compliance documentation
  

5. Government Billing & Reporting

• Prepare invoices for cost-reimbursable, T&M, and fixed-price contracts
  
• Monitor contract funding and burn rates
  
• Generate contract profitability and indirect rate reports
  
• Support proposal pricing with historical cost data
  

• Bachelor’s degree in Accounting or Finance
  
• 5+ years of government contract accounting experience
  
• Hands-on experience setting up QuickBooks Online for DCAA compliance
  
• Hands-on experience implementing and configuring GovBooks
  
• Proven experience building full indirect rate structures (Fringe, OH, G&A)
  
• Strong knowledge of:
  
• FAR (Federal Acquisition Regulations)
  
• DCAA requirements
  
• Allowable vs unallowable cost treatment
  
• Experience preparing or supporting Incurred Cost Submissions
  
• Experience supporting DCAA audits
  

Preferred Qualifications

• CPA or CMA
  
• Experience with cost-reimbursable contracts
  
• Experience in a growing small to mid-size GovCon company
  
• Knowledge of Cost Accounting Standards (CAS)