The Role
Manage and enhance airSlate's office infrastructure across multiple locations, focusing on employee experience, budget oversight, and operational efficiency.
Summary Generated by Built In
About airSlate
airSlate is a global SaaS technology company that develops no-code workflow automation, electronic signature, and document management solutions. Our award-winning products - SignNow, pdfFiller, DocHub, airSlate WorkFlow, Instapage, and US Legal Forms - serve over hundreds of millions of users and more than one million customers worldwide, helping organizations of every size digitize processes, improve efficiency, and transform how they work.
We’re in an exciting phase of growth and transformation, with teammates in more than 20 countries across three continents and main hubs in the United States, Poland, Romania, Ukraine and Philippines.
At airSlate, we’re building value for customers and a culture where growth and innovation go hand in hand. We’re looking for people eager to shape products, scale a company, and thrive in a fast-moving environment.
And now we’re looking for a strategic and hands-on Global Office Manager to lead our team of local office managers and guide the evolution of our workplace strategy worldwide.
In this role, you’ll shape and manage our office infrastructure across multiple locations, ensuring that each space is not only efficient and functional but also welcoming and people-focused.
You’ll balance strategy with execution — overseeing global services, aligning with business needs, and supporting local teams to deliver a consistent, high-quality workplace experience.
If you’re passionate about creating people-centric environments and thrive in a fast-moving, international setting, this role is for you.
What you'll be working on:
- Managing a small team of local office managers.
- Driving the global workplace strategy and delivery of office services across locations, to ensure a consistent and employee-friendly hybrid work environment.
- Oversee budgets, resources, and both remote and on-site operations.
- Negotiate leases and vendor contracts, in collaboration with Finance and local office managers.
- Partner with IT on access control, conferencing tools, and space planning for hybrid work.
- Design and implement onboarding and employee engagement programs within the office.
- Provide guidance to office managers on events, relocations, inventory, and facility operations.
- Ensure compliance with local health, safety, and labor regulations in coordination with People Team and Legal.
- Own office-related communications and policies (e.g., parking, space use).
- Monitor and report KPIs: satisfaction, cost efficiency, space utilization, vendor performance.
What we expect from you:
- Fluent in English (spoken and written), Polish and/or Ukrainian is a plus.
- 5+ years of experience in workplace management operations or office/facility management.
- Proven experience managing budgets, leases, and vendor contracts across countries.
- Track record of creating efficient, people-focused workplaces in fast-paced environments.
- Strong leadership of distributed teams, with coaching and delegation skills.
- Comfortable with both strategic planning and hands-on execution.
- Willingness to travel to our offices across different locations as needed (3-4 days every 2 month of travel to visit our offices in Poland and Romania).
What we offer
Flexible working environment - Our teams operate across the globe. We value in‑person collaboration in our hubs, but we also embrace remote and hybrid working. You can work from one of our offices in the United States, Poland, Romania or Ukraine, or remotely from many countries.
Competitive compensation and stock options - We offer salaries that reflect local market conditions and experience, plus a performance-based bonus system and stock options so you share in the company’s growth.
Professional growth and learning - We invest in your development through courses, conferences, and access to learning resources. We encourage career growth and internal mobility, supporting teammates who want to explore new opportunities within airSlate.
Health and well‑being - We provide comprehensive benefits tailored to each country, including health coverage, wellness programmes and access to fitness options. We also dedicate quarterly company-wide Mental Health Days, when everyone takes time off to rest and recharge.
Family‑friendly culture - Family life is part of who we are, and we embrace it in many forms. From flexibility for parents to our airSlate Junior Club for kids, to company-wide family days and our pet-friendly approach, we’re committed to making work and life easier to balance.
Giving back - We support charitable initiatives around the world through the airSlate Care programme. Our current focus includes humanitarian aid in Ukraine and other regions, matching employee donations and supporting causes chosen by our teams.
Open communication - We encourage transparent dialogue at all levels. From team discussions to company-wide Q&A sessions with our CEO, we make sure everyone has the chance to be heard and to influence how we grow.
It is airSlate's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. airSlate's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. airSlate is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, airSlate will consider for employment qualified applicants with arrest and conviction records.
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The Company
What We Do
airSlate is building what's next for workflows. Read all the latest news and exciting updates here.
