The Role
The Global Project Manager coordinates global marketing materials, ensuring timely completion, regulatory compliance, and collaboration among diverse stakeholders in a matrixed organization.
Summary Generated by Built In
The Global Project Manager will play a crucial role in coordinating and managing the lifecycle of global marketing materials. This role requires collaboration with the Global Sales & Marketing (GSM) operations team, global marketing managers, and Medical, Legal, and Regulatory (MLR) review teams. The Global Project Manager will be responsible for ensuring that all marketing materials are trafficked effectively, prioritized appropriately, and tracked meticulously to ensure timely completion and compliance with regulatory standards. Success in this role requires strong organizational and project management skills, clear and proactive communication, and the ability to collaborate with diverse stakeholders, including senior leadership, across a global matrixed organization.
Our ideal candidate possesses strong time management skills, communicates effectively across various teams and timezones, and is adept at juggling multiple tasks with competing deadlines. We’re looking for a self-starter with strong communication skills who feels comfortable navigating challenges and ambiguity in a fast-paced environment.
What You’ll Work On
• Partner closely with the International commercial team, global marketing managers, and ECO review teams to facilitate the smooth flow of marketing materials through the MLR process.
• Manage the day-to-day coordination and trafficking of marketing materials in collaboration with the Creative operations and Production teams, ensuring timelines and deliverables are met.
• Prioritize global marketing materials, track progress throughout the MLR lifecycle, and proactively escalate risks, issues, or delays as needed.
• Maintain clear, timely, and accurate communication of task status to all stakeholders, ensuring that everyone is informed of progress, challenges, and changes.
• Maintain effective communication with all stakeholders, ensuring that their needs and expectations are met throughout the project lifecycle.
• Engage with senior leadership to provide updates, seek guidance, and align project outcomes with organizational goals.
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned
What You Contribute
• Bachelor's degree in marketing or business with 5+ years of experience in project management, marketing, or a related field, or an equivalent combination of education and experience.
• Strong verbal and written communication skills, with the ability to collaborate effectively with diverse cross functional teams and stakeholders.
• Advanced proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Proven ability to prioritize, track, and manage multiple projects and marketing materials simultaneously, ensuring timely and accurate completion.
• Highly detail oriented, with demonstrated experience coordinating and managing complex projects from initiation through completion.
• Experience partnering with medical, legal, regulatory, and quality teams, preferably within a highly regulated industry.
• Familiarity with developing, implementing, and adhering to taxonomy and metadata standards to ensure content accuracy and consistency.
• Familiarity with Project management tools such as Monday.com
• Experience managing cross functional approvals with Regulatory, Legal, or Clinical teams.
• Familiarity with DAM systems and creative file types (Adobe Creative Cloud, video formats, etc.).
• Experience supporting global teams and managing multiple time zones.
• Ability to influence without authority in a matrixed environment.
Working Conditions
General office environment. Willingness and ability to work on site 3 days a week. Requires some lifting and moving of up to 25 pounds. Must be able to move between buildings and floors. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.
Annual Base Salary Range: $100,000 - $130,000
We offer a competitive compensation package plus a benefits and equity program, when applicable. Individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.
What We Offer
•A collaborative teamwork environment where learning is constant, and performance is rewarded.
•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.
For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.
Skills Required
- Bachelor's degree in marketing or business
- 5+ years of experience in project management or marketing
- Advanced proficiency in Microsoft Office applications
- Experience partnering with medical, legal, or regulatory teams
- Familiarity with project management tools
- Highly detail oriented with project management experience
- Ability to influence without authority in a matrixed environment
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The Company
What We Do
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. Members of the Penumbra team agree that this is where their work has meaning -- we are transforming the treatment of some of the world's most devastating conditions. Penumbra is where everyone's ideas matter, and where learning and growth are constant.
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