Global Mobility Specialist

Job Description Summary

As a Global Mobility Specialist, you will be responsible for managing and supporting the relocation and immigration processes for employees moving internationally. You will work closely with P&O, HR, legal, and external vendors to ensure a smooth transition for employees and their families. This role requires a understanding of global mobility policies, to provide exceptional support and guidance. Additionally, you will support Global Mobility Managers and Regional Leads in all international assignment-related tasks, take over all IT/ILH related exception requests, and ensure that each granted request is aligned with the Global Mobility process before being approved by a Global Mobility Manager, Regional Leads, or Head of Global Mobility.
Location: Barcelona, Spain, Prague, Czech Republic #LI-Hybrid

Job Description

Your responsibilities will be but are not limited to:

• Coordinate and manage the end-to-end relocation process for international assignments

• Provide guidance and support to employees and their families throughout the relocation process

• Liaise with external vendors, including relocation service providers and immigration consultants

• Develop and maintain global mobility policies and procedures

• Conduct pre-departure briefings and orientation sessions for employees

• Monitor and report on the status of international assignments

• Handle any issues or challenges that arise during the relocation process

• Provide support to Business units such as P&O and TAS that are initiating international relocations

• Assist Global Mobility Managers and Regional Leads in various international assignment-related tasks

• Ensure that all IT/ILH related exception requests are aligned with the established Global Mobility process

• Engage with stakeholders, managers, HR teams, and external vendors to address queries and concerns

• Actively contribute to the continuous improvement of the IT/ILH process

Education, Qualifications, Skills and Experience

Essential for the role:

• Familiarity with international assignment processes and best practices, including immigration requirements and relocation logistics.

• Ability to collaborate effectively with cross-functional teams and stakeholders to achieve common goals

• Excellent verbal and written communication skills to engage with associates, managers, and external partners

• Strong organisational skills with the ability to manage multiple cases and prioritise tasks effectively

• Attention to detail and commitment to ensuring accuracy and compliance  

• Ability to identify and address challenges, resolve issues, and provide creative solutions within the Global Mobility context

• Strong client service orientation to provide exceptional support to employees and managers

• Flexibility to adapt to changing business needs and support P&O on IT/ILH cases

Desirable for the role:

• Experience working with global mobility software/providers (Topia/Workday)

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.

Accessibility and accommodation: 

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message. 

Skills Desired

Compensation & Benefits, Compensations Management (Employees), Employee Onboarding, HRIS (Human Resource Management System), Hr Operations (Hr Ops), HR Service Delivery, Human Resource Management System, Human Resources (HR), Human Resources Management, Job Evaluation, Microsoft Word, Payroll, Private Equity, Retirement Planning, Reward Program, Sdm, Stakeholder Engagement, Talent Acquisition