Global Indirect Procurement Specialist

Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.

As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.

Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.

We are a dynamic, fast-paced company, operating in over 25 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!

The Global Indirect Facilities & Procurement Buyer will provide support for all our Global sites. The Global Indirect Facilities & Procurement Buyer will provide guidance, advice, and support to ensure procurement processes are effective, efficient, and provide the best possible value to the business. This role includes support to the office managers, in managing the day-to-day operations of the locations, and different project-based tasks driven from the site requirements. 

Procurement Responsibilities:

• Analyses, negotiates and review of contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of Medison;
• Manage the procurement process, including sourcing, bidding, and contract management, for: facilities, building management services, constructions, repairs, furniture, office security, car leasing, mobile provides, etc.
• Monitors and reviews progress of contractual agreements, coordinates renewal, as appropriate,
• reviews and approves invoices for payment, and resolves any problems that arise.
• Support implementation of procurement policies and standard operating/facilities procedures; and identify opportunities for continuous improvement.
• Perform other duties and functions as assigned.

Facilities Responsibilities:

• Support the office manager with all aspects of general office administration and facility management, including: Office supplies, cafeteria, cleaning, etc.
• Responsibility for implementation and enforcement of EHSS (Environment, Health, Security and Safety) in the offices.
• Manage and monitor all facilities related vendors, contract renewals, and related yearly budgets.
• Provides support in the areas of office renovations and renovation projects such as preparing cost estimates, project specifications and requirements, draft project timelines and work schedules, review timelines of construction activities for proper sequencing and ensuring a minimum of delay to the project, solicits price quotations, draft construction contracts for signature by the Manager.
• Support internal office moves by reviewing requirements, plans, drafting tender and contracts and ensuring coordination of move activities

Required education and experience 

• At least 3 years’ experience of multi-site, multi-country facilities management; procurement and administration experience also essential.
• Advance knowledge of Excel is a must.
• Basic office software tools (MS Word, Outlook, Google)
• Experience with NetSuite will be additional asset.
• Strong ability to manage competing priorities and projects.
• Strong interpersonal and communication skills, with the ability to build relationships. across
• departments, work collaboratively, and manage conflict constructively.
• Ability to remain agile and multi-task effectively in a fast-paced environment.
• Capable of prioritizing tasks/duties as assigned and delegating tasks as needed.
• Experience with international organizations
• Very high service orientation
• Detail-oriented and accurate
• Travel will be required to visit the different sites from time to time
• Great communication skills in English

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