Global Expense Associate

Job Description

The Global Expense & Card Program Associate will deliver administrative and operational support to the Global Expense & Card Program Team.

This role will support the program leads to enhance and optimize processes and administer day-to-day card reconciliation, reporting, analytics, & operations. The ideal candidate demonstrates proactivity, critical thinking, a detail-oriented mindset, analytical acumen, and a strong sense of collaboration.

• Support day-to-day Card Program administration in North America including issuing new cards, managing credit limits, processing card terminations, monitoring delinquencies, and addressing user inquiries.
• Perform on-going reporting and review of spend to identify trends and compliance with policies, procedures, and appropriate buying channels.
• Maintain comprehensive reporting mechanisms to track card & expense type usage, spend, and key insights.
• Create custom financial reports for key stakeholders including Finance Business Partners & Senior Leaders to support monitoring spend and budget forecasting.
• Partner with finance colleagues to provide reporting of actual results against budget, prior forecasts, and historical spend.
• Identify, analyze, and interpret data trends and patterns and prepare on-going reports and data visualizations to support decision-making and process improvements.
• Support SOX Testing requests, internal key control reporting, and ad hoc Internal Audit Team requests.
• Guide employees with inquiries related to their corporate cards, conduct card application review, and provide guidance and support to employees on credit card usage, policies, and procedures.
• Assist in development of SOPs, job aides, training materials, and conduct live user trainings to support card program operations and reconciliation process to enhance compliance to policy.
• Partner closely with other members of the Corporate Services team to deliver a high standard of customer service.
• Collaborate with cross-functional teams, including IT, Finance, Tax, Payroll, and Accounting.
• Support Global Expense & Card Program Team projects and propose opportunities for process improvements.

• 3 years of experience in corporate setting related to accounting, finance, accounts payable, card program, expense, or data analytics
• Base knowledge of Concur Expense tool
• Experience managing PowerBi dashboards
• Pharmaceutical experience (a strong plus but not mandatory)
• Strong analytical skills and ability to work with large amounts of data with an ability to create ad hoc reports or analytics independently.
• Strong Excel technical skills including ability to create of pivot tables, graphs & tables, calculations and data sorting
• Analytics and reporting capabilities, experience working in PowerBi
• Demonstrate problem solving and critical thinking skills, and ability to compile and assess data to draw conclusions & provide recommendations
• Demonstrates strong verbal and written communication skills
• Strong attention to detail
• Ability to measure and analyze trends and patterns, and leverage results to determine actionable solutions
• Ability to navigate and be successful in a fast-paced, time-sensitive, and cross-functional work environment
• Ability to build strong relationships with business partners and excel in collaboration with internal peers
• Strong judgment and professionalism
• Ability to navigate and champion company policies and compliance regulations

Other Requirements
Indicate required certifications, licenses or specialized trainings.

• Experience with Concur Detect by Oversight
• Concur trainings and certifications

Flex Designation:

Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status:

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]