Global Events Coordinator

Role summary/purpose of job

The Global Event Coordinator will support the US Event Managers with planning and organizing events and meetings as well as all day-to-day tasks, ensuring the successful delivery of client and internal events in line with the firm’s growth strategy.

The purpose of this role is to deliver relevant, imaginative, cost-effective events that strengthen client relationships, support the development of new opportunities, enhance the firm's brand and reputation, and differentiate the Freshfields offering.

Key responsibilities and deliverables

• Event Planning and Delivery: Plan, create, and deliver high-quality client-facing events, conferences, and hospitality in line with the firm's strategic focus and client-specific objectives. Organize an outstanding program of internal conferences and events with firmwide importance and in support of the firm's priority initiatives.
• Support US Event Managers with event delivery and onsite support.
  Support the Global Event Managers in the lead up to an event with general prep and onsite for the larger conferences.
• Supplier and Stakeholder Relationships: Build trusted relationships with external suppliers and senior internal stakeholders to achieve a 'one team' global mindset.
• Venue and supplier research and knowledge.
  Keeping the team’s knowledge up to date with latest trends, suppliers and new openings is essential. Develop a comprehensive master deck of venues, suppliers and hospitality options.
• Technology and Reporting: Leverage marketing technology (e.g., Salesforce, Eventogy) and digital tools to measure and report on the success and ROI of global events.
• Support global team with updating and maintaining best practice tools and resources.

Key requirements (Communication/skills/experience)

Essential:

• Minimum of 3 years’ experience in the Event industry ideally with  experience in professional organizations (legal, accountancy, technology, consultancy).
• Strong emotional intelligence and creativity; independent thinking and execution; demonstrably mature professional judgment in areas such as relationship management, event risk assessment and venue management.
• Excellent teamworking and collaboration skills, with the ability to build strong relationships internally and externally with clients and suppliers.
• Strong multi-tasking and project management skills; multiple deadlines and changing project criteria with meticulous attention to detail and resilience under pressure
• Excellent written, presentation and oral communications skills, with demonstrated excellence in grammar and proofreading
• Extensive working knowledge of Microsoft Suite software (Word, Powerpoint, Excel).
• Ability to work flexibly in a fast-paced environment and deliver against tight deadlines and high expectations.
• Natural curiosity and propensity to learn; enthusiasm to build skills and responsibilities as a trusted expert and advisor to the business.
• Open to travel for business reasons

Desirable:

Experience with:

• virtual event technology and delivery platforms
• online delegate registration websites

For individuals assigned and/or hired to work in New York and California, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $70,000 to $90,000.

EEO Statement
Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.
Disability Accommodation for Applicants to Freshfields US LLP
Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at [email protected] , or you can send your resume to [email protected] , or you can call us at +1-212-277-4000.