The Role
Manage high-volume vendor invoices, resolve discrepancies, ensure timely payments, maintain records, perform reconciliations, and assist in financial reporting while adhering to compliance and internal controls.
Summary Generated by Built In
Responsibilities:
● Invoice Processing: Audit and process high-volume vendor invoices in a cloud-based
OCR solution for invoice management. Review, verify, and process incoming invoices
from vendors and suppliers to ensure accurate coding and timely payment.
● Discrepancy Resolution: Investigate and resolve discrepancies between purchase
orders, invoices, and receipts, ensuring correct documentation and approval.
● Payment Processing: Ensure timely payment of invoices through checks, ACH, or
electronic transfers, in accordance with company policies and payment terms.
● Vendor Communication: Maintain positive relationships with vendors by responding to
inquiries, resolving payment issues, and providing updates on payment status.
● Record Keeping: Maintain accurate and up-to-date records of all transactions, including
invoices, payments, and adjustments, ensuring proper filing and documentation.
● Reconciliations: Perform monthly reconciliations of accounts payable ledger, identifying
discrepancies, and making necessary corrections.
● Expense Reporting: Assist with the preparation of financial reports, including monthly
accounts payable summaries, accruals, and aging reports.
● Compliance & Internal Controls: Adhere to company policies and accounting
standards while ensuring compliance with local, state, and federal regulations.
● Collaboration: Work closely with internal teams (procurement, finance, etc.) to ensure
smooth processing and resolve any related issues.
Requirements
● Amenable in working on a night shift
● Amenable in working on-site
● Bachelor’s degree in Accounting or related field.
● More education or experience may be preferred.
● Knowledge of US accounting is preferred.
● Strong analytical, communication, and computer skills.
● Understanding of mathematics accounting and financial processes.
● Experience in accounting or finance roles is required; AR/AP experience is ideal.
● Ethical behavior.
● Attention to detail.
● Strong excel skills are a must – vlookup, index/match, pivots, and other standard formula
knowledge are mandatory.
Skills Required
- Bachelor's degree in Accounting or related field
- Experience in accounting or finance roles
- Strong analytical, communication, and computer skills
- Understanding of mathematics accounting and financial processes
- Attention to detail
- Strong Excel skills (vlookup, index/match, pivots)
- Knowledge of US accounting
- More education or experience
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The Company
What We Do
OP360 is a US-headquartered BPO provider offering intelligent customer experience and outsourcing solutions. They partner with ambitious global brands to make scaling easy, specializing in customer support, back-office operations, and AI services across diverse industries.
