Gift Processing Assistant

Description

Reports to: Manager of Development Information Services

Department: Development Operations

Classification: Non-Exempt, Hourly Full-Time

Benefits: Full Museum Benefits

Schedule: Monday – Friday, 9am – 5pm, approx. 35 hours/week

Salary Range: $18-19/hour

Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive.

The DMA will:

• Place art and our diverse communities at the center around which all activities radiate.
• Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art.
• Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity.

Scope of the Position:

Working as part of the Museum’s Gift Processing team, the Gift Processing Assistant supports the team and is responsible for accurately and efficiently processing and entering donation gifts and pledges into the Museum’s donor database (Raiser’s Edge). This position helps to maintain accurate donor records and supports all donor operations.

Duties and Responsibilities:

• Accurately enter, record, and verify donation gifts and pledges into Raiser’s Edge daily (e.g., daily reconciliation reports, complete deposit slips, enter gift details).
• Correctly process gifts of different payment types (stocks, checks, wires, credit cards) across different channels (online, mail, onsite). 
• Learn and utilize applications and software (e.g,.Importamatic) to facilitate online gift processing and other data imports. 
• Work collaboratively across the department to ensure gift processing inquiries are addressed and necessary documents are on file. 
• Complete gift and database administrative tasks and perform other duties as assigned. 

Requirements

Education, Experience, and Certifications:

• Minimum of 2 years of work experience in a non-profit fundraising department in a high-volume environment is preferred
• Proficiency in Microsoft Office and Raisers Edge, NXT or other CRM systems
• Previous experience working with databases, including running queries and exports

Key Qualifications:

• Strong attention to detail and problem-solving skills
• Ability to follow detailed written and verbal instructions accurately and consistently
• Strong organization skills to organize information and procedures for ease of reference
• Ability to identify and reconcile discrepancies
• Ability to work independently and as part of a team
• Strong written and verbal communicator

Our Core Values 

• Act with Integrity: We are honest and ethical. 
• Build Inclusivity: We create spaces where everyone can feel like they belong. 
• Communicate Respectfully: We listen intentionally and advocate for diverse perspectives. 
• Embrace and Drive Change: We are innovative, creative, and solutions driven. 
• Foster Connections: We collaborate around shared goals. 
• Maintain Balance: We encourage ourselves and each other to reflect and recharge. 
• Remain Curious: We pursue personal and professional learning. 

Our Commitment to Equity and Diversity

The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.