Description
Department: Advancement
Reports To: Director of Advancement Operations
Full Year/Academic Year/Other: Full Year
Full Time/Part Time/Other: Full Time
Faculty/Staff: Staff
Exempt/Non-exempt: Non-exempt
Last Updated: September 2026
Job Purpose:
Responsible for timely gift entry, donor acknowledgments, budget expense processing, event support, and general office administration.
Essential Job Duties and Responsibilities:
- Prepare, organize, and enter daily gifts and pledges following Pomfret School's gift acceptance policy, CASE, and IRS standards.
- Verify donor intent is met regarding allocation, amount, and degree of anonymity.
- Generate timely donor acknowledgment letters, pledge reminders, and statements of giving.
- Serve as the Advancement Office liaison to the School's auditing firm and provide financial materials as requested.
- Assist in maintaining constituent biographical information including address, phone, and employment updates.
- Ensure gift and pledge records are accurately filed and maintained in the electronic document management system.
- Research and promptly respond to complex requests for information regarding gift accounting, allocation, and reporting.
- Process department credit card reconciliations, travel expense reports, invoices, and voucher requests.
- Manage general office operations, including ordering office supplies, maintaining yearly supply inventory, and entering facilities work orders.
- Coordinate scheduling for internal meetings, external candidate interviews, and team onboarding.
- Maintain event supply inventory and provide day-of event support, including registration, nametag preparation, and attendee logistics.
- Perform other duties as assigned.
Competencies:
- Maintain a high level of accuracy, precision, and data integrity during busy periods.
- Ability to handle highly sensitive information appropriately and maintain donor confidentiality.
- Ability to deal effectively and professionally with alumni, donors, co-workers, and the general public.
- Strong organizational, administrative, and multitasking skills.
Requirements
Qualifications:
- College degree or equivalent work experience preferred.
- Knowledge of or willingness to learn relational database applications, preferably Raiser's Edge.
- High level of data entry proficiency.
- Proficient with Google Workspace, Microsoft Office, and Mac operating systems.
- Excellent oral and written communication skills.
- Appreciation of the mission of Pomfret School.
Work Conditions:
- Office environment.
Skills Required
- College degree or equivalent work experience
- Knowledge of or willingness to learn relational database applications, preferably Raiser's Edge
- High level of data entry proficiency
- Proficiency with Google Workspace, Microsoft Office, and Mac operating systems
- Excellent oral and written communication skills
- Ability to maintain accuracy, precision, and data integrity
- Ability to handle sensitive information and maintain donor confidentiality
- Strong organizational, administrative, and multitasking skills
What We Do
Pomfret School is an independent, coeducational, college preparatory boarding and day school in Pomfret, Connecticut, serving students in grades 9 through 12 and post-graduates. Founded in 1894, its mission is to cultivate a healthy independence of mind, body, and spirit as students are prepared for college and to learn in a diverse and increasingly interconnected society.
