GFM Specialist

About Syngenta

At Syngenta Group, we're a global community of 56,000 innovators across 90 countries, united by a 250-year legacy of agricultural excellence. As the world's most local agricultural technology partner, we create tailor-made solutions that transform farming while protecting our planet, driven by our commitment to innovation, ethics, and integrity. Through our inclusive environment and diverse perspectives, we pioneer breakthrough solutions for farmers, society, and future generations. Join our worldwide teams of agricultural pioneers in creating a more resilient and equitable food system for all.

At Syngenta, our goal is to build the most collaborative and trustworthy team in agriculture, providing top-quality seeds and innovative crop protection solutions that improve farmers' success. To support this mission, Syngenta’s Hiring Team is seeking a GFM Specialist in Milan, Italy.

Accountabilities:

Team Leadership & Management

• Lead, mentor, and develop a team of two admin professionals, ensuring clear goal-setting, regular performance feedback, and professional growth opportunities
• Allocate workload effectively across the team to optimize productivity and maintain balanced capacity
• Conduct regular team meetings to align priorities, address challenges, and foster collaborative problem-solving

Operational Excellence

• Oversee and ensure timely execution of all administrative processes and workflows within the team's scope
• Establish and maintain quality standards for administrative deliverables and service levels
• Identify process improvement opportunities and implement solutions to enhance efficiency and effectiveness
• Provide comprehensive administrative support to the GFM Europe team, including tool support  (PPMCAPEX…etc.)  and assistance with Purchase Order (PO) creation as needed

Stakeholder Management

• Act as primary point of contact for administrative matters, managing relationships with internal stakeholders and external partners
• Anticipate and address stakeholder needs proactively, ensuring high levels of satisfaction
• Escalate critical issues appropriately and provide timely resolution

Planning & Coordination

• Develop and maintain team schedules, priorities, and project timelines to meet organizational objectives
• Coordinate cross-functional administrative activities and ensure seamless integration with broader business operations
• Monitor progress against goals and adjust plans as needed to ensure successful outcomes

Resource & Budget Oversight

• Monitor administrative budget allocation and monitor expenditures to ensure fiscal responsibility
• Ensure appropriate tools, systems, and resources are available to support team performance

• Previous experience with administrative duties
• People management
• Fluent in English
• Excellent communication skills, with both internal customers and external suppliers
• Able to plan and organize work to meet deadlines whilst maintaining some flexibility to manage changing demands.
• Computer literate with a Concrete knowledge of Microsoft office tool

What We Offer

• An environment where every voice matters, professional growth is encouraged, and work-life balance is prioritized.
• Comprehensive benefits package, including health and wellness coverage tailored to your location.
• Generous annual leave entitlement, learning and development opportunities, wellness programs, employee assistance programs, and additional benefits in accordance with local practices.

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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