The Role
Executes procurement for office, project, and employee needs; sources vendors, compares quotations, negotiates pricing, prepares purchase documentation, monitors deliveries, and maintains vendor records. Coordinates invoices and reporting with Finance, supports General Affairs and logistics, and collaborates across departments to align specifications, budgets, and timelines. Ensures policy compliance, maintains supplier relationships, and identifies cost-saving and process-improvement opportunities.
Summary Generated by Built In
Requirements:
•
Indonesian citizen.
•Education: Bachelor’s degree in Business Administration, Supply Chain,
Management, or a related field.
•Experience: Minimum 2–3 years of experience in procurement, purchasing, or
general affairs.
•Procurement Skills: Strong understanding of procurement processes, vendor
sourcing, itinerary, and price comparison.
•Administrative Skills: Ability to manage documentation such as PR, PO, invoices,
and vendor records accurately.
•Negotiation Skills: Ability to negotiate pricing, terms, and service levels with
vendors.
•Organizational Skills: Strong multitasking and time management abilities to handle
multiple requests efficiently.
•Software Skills: Proficiency in Microsoft Excel, Power Point and Word; familiarity
with procurement or ERP systems is an advantage.
•Communication Skills: Good communication skills in Bahasa Indonesia and English.•
Integrity: High level of professionalism, accountability, and confidentiality in
handling procurement activities.
Requirements
Key Roles:
General Procurement Execution:
•Handle procurement requests for office operations, project needs, and employee
related requirements (e.g., accommodation, flights, office supplies).
•Source, compare, and evaluate quotations from multiple vendors to ensure cost
efficiency and quality.
•Prepare purchase requests (PR), purchase orders (PO), and ensure proper
documentation for all transactions.
•Monitor order status and ensure timely delivery of goods and services.
Vendor Sourcing & Management:
•Identify and onboard new vendors for various categories (office, services, logistics,
project-related).
•Maintain and update vendor database and ensure reliable supplier performance.
•Build and maintain strong relationships with vendors to ensure responsiveness and
competitive pricing.
Administrative & Reporting:
•Maintain accurate records of procurement transactions, contracts, and supporting
documents.
•Coordinate with Finance for invoice verification and payment processing.
•Prepare procurement reports, including cost tracking and vendor performance.
Operational Support:
•
Support General Affairs and Operations in ensuring office readiness (pantry,
stationery, facilities).
•Assist in logistics coordination for company activities, events, and project needs.
•Ensure availability of required items and services to support smooth daily
operations.Cross-Department Coordination:
•Work closely with HR/GA, Finance, Engineering, and Project teams to understand
procurement needs.
•Ensure alignment between requested specifications, budget, and delivery timelines.
Compliance & Improvement:
•Ensure procurement activities comply with company policies and internal controls.
•Continuously identify opportunities to improve procurement efficiency and reduce
costs.
Key attributes for Success:
•Highly organized and detail-oriented in managing multiple procurement activities.
•Fast response and strong sense of urgency in handling requests.
•Strong negotiation and vendor management capability.
•Reliable, disciplined, and able to work independently.
•Supportive team player with a service-oriented mindset.
Benefits
Employment: 6 month contract - permanent
Location: Bali
Schedule: Full-Time
Travel: Yes
Insurance: Yes
Annual Bonus & THR: Yes
Skills Required
- Indonesian citizenship
- Bachelor's degree in Business Administration, Supply Chain, Management, or a related field
- 2–3 years of experience in procurement, purchasing, or general affairs
- Strong understanding of procurement processes, vendor sourcing, itinerary, and price comparison
- Ability to manage purchase requests, purchase orders, invoices, and vendor records accurately
- Ability to negotiate pricing, terms, and service levels with vendors
- Strong multitasking and time management skills
- Proficiency in Microsoft Excel, PowerPoint, and Word
- Familiarity with procurement or ERP systems
- Good communication skills in Bahasa Indonesia and English
- High professionalism, accountability, integrity, and confidentiality
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The Company
What We Do
MVC Resources is a Malaysia-based human resources and recruitment consultancy that helps organizations address talent and skills gaps. It supports employers with recruitment, executive search, talent management, talent profiling, payroll outsourcing and human-capital advisory. The company also provides HR technology integration and helps digitize HR functions, streamline hiring and inform workforce decisions. Its clients include startups, SMEs and multinational organizations.
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