Department
SING Polsky Finance & Accounting
About the Department
Job Summary
Responsibilities
- Prepares accurate and timely annual budgets and monthly forecasts using the budgeting and planning system, and communicates variance analysis to management in a concise and clear manner.
- Performs award accounting and prepares related journal entries as needed in support of the organization's strategic investment activities.
- Enters grant budgets into the grant management system for both pre-award and accounting purposes, ensuring compliance with sponsor requirements and university policy.
- Reviews and approves funding proposals in coordination with principal investigators and the grants team to authorize expenditures in accordance with award terms.
- Tracks grant deliverables and prepares interim and closing financial reports per contract requirements.
- Processes grant cost corrections through the cost correction workflow system to maintain accurate award balances and ensure proper expense allocation.
- Processes payroll and expense cost corrections through HR and workflow management systems to ensure accurate financial records.
- Records internal transfers and internal billing in the accounting system on a monthly basis.
- Performs monthly bank account reconciliations across accounting, revenue, and bank records to maintain integrity of cash balances.
- Conducts a monthly financial review of designated cost centers and prepares supporting documentation.
- May process annual bad debt write-offs and generate manual billing as needed.
- Processes credit card transactions on a monthly basis and applies cash for manual billing as required.
- Conducts recurring reviews of equity holdings, preparing reports and analyzing valuation data where needed in support of the organization's venture investment strategy.
- Prepares and distributes monthly department budget-to-actual reports and monthly financial packages at the unit, divisional, and consolidated levels, and performs daily general ledger downloads and reconciliations.
- Monitors and reports AP aging on a monthly basis to support cash flow management and vendor relations.
- Reconciles legal invoices monthly in the accounting system and collaborates with the Office of Legal Counsel to ensure proper documentation and timely payment.
- Completes and submits annual tax filings as needed; and as needed prepares annual escheatment documentation and coordinates payment in compliance with applicable federal, state, and local requirements.
- Develops and maintains standard operating procedures (SOPs) for general ledger and accounting processes to support operational consistency, knowledge transfer, and compliance.
- Supports the improvement of operational efficiency and strengthens internal controls in compliance with governmental, University, and unit requirements.
- Supports special projects across topics including procurement, financial investment structures or performance, budgeting, and more.
- Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
- May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- BSc/BA in accounting, finance, or a relevant field.
- MSc/MA/MBA is a plus.
Experience:
- Progressive experience in financial planning, general ledger accounting, and controllership, ideally in higher education, industry, or professional services.
- Background with grant accounting, sponsored research, or funded research administration.
- Demonstrated experience with financial policy, systems, and compliance development.
- Proven track record of accuracy, attention to detail, and delivering timely financial reporting in a complex, multi-entity environment.
- Background in higher education will be considered a plus if coupled with a strong background in accounting or business operations.
Technical Skills or Knowledge:
- Advanced knowledge of Microsoft Excel coupled with previous experience using financial and accounting systems.
- Working knowledge of finance and accounting principles, laws, and best practices.
Preferred Competencies
- Thrive in a fast-paced, ambiguous environment while exhibiting the highest personal and professional standards of integrity.
- Highly organized with strong attention to detail and a clear understanding of organizational strategy.
- Excellent interpersonal, verbal, and written communication, and analytical skills.
- Consistently displays initiative, motivation, discipline, and work effectively and autonomously.
- Work well under pressure and manage multiple concurrent projects.
- Maintain confidentiality of sensitive financial and organizational information.
Working Conditions
- This position is currently expected to work a minimum of three days per week in the office.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Skills Required
- College or university degree in a related field
- 2-5 years of relevant work experience in finance or accounting
- Resume/CV uploaded with application
- Cover letter uploaded with application
- BSc/BA in accounting, finance, or relevant field
- MSc/MA/MBA
- Progressive experience in financial planning, general ledger accounting, or controllership
- Background with grant accounting, sponsored research, or funded research administration
- Advanced knowledge of Microsoft Excel and experience with financial/accounting systems
- Working knowledge of finance and accounting principles, laws, and best practices
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
