The Role
Provides general administrative support, including invoicing data preparation, invoice verification, meeting and calendar coordination, document control, data entry, office supply management, vendor liaison, procurement assistance, and coordination of site access, maintenance, cleaning, waste management, catering, and training logistics.
Summary Generated by Built In
General Administrator
Requirements
Key Responsibilities
- Prepare and compile data for invoicing and operational reports.
- Verify supplier invoices against approved Purchase Orders and support payment processing.
- Coordinate contractor inductions, visitor access, and site visits.
- Arrange meetings, manage calendars, and schedule appointments.
- Prepare meeting agendas, reports, presentations, and supporting documents.
- Record meeting minutes and track follow-up actions.
- Maintain filing systems, document control processes, and plant archives.
- Perform general administrative and data entry duties.
- Manage office supplies and stationery inventories.
- Coordinate catering and logistics for meetings and training events.
- Coordinate office services, including cleaning, waste management, and maintenance activities.
- Obtain quotations for maintenance services, furniture, office equipment, and other requirements.
- Assist with the procurement of plant materials, supplies, and consumables.
- Liaise with vendors, contractors, and external service providers as required.
- Ensure accurate record-keeping and compliance with administrative procedures.
- Arrange security gate passes and follow up on approvals.
Requirements
Minimum Requirements
- Diploma or Certificate in Business Administration or a related field.
- Minimum 3 years of experience in a similar administrative role.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
- Strong organizational, communication, and coordination skills.
- Ability to work independently, manage multiple tasks, and meet deadlines.
Interested candidates can send cv to 31313903/ [email protected]
Skills Required
- Diploma or Certificate in Business Administration or a related field
- Minimum 3 years of experience in a similar administrative role
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong organizational, communication, and coordination skills
- Ability to work independently, manage multiple tasks, and meet deadlines
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Madre Integrated Engineering is a multinational triangular employment and outsourcing corporation headquartered in Qatar, specializing in providing global talent for projects and offering facility management solutions.
