Major Responsibilities: The General Administrative Assistant possesses comprehensive knowledge of basic office procedures. They perform a range of tasks to ensure the efficient functioning of the office or department.
Key Responsibilities:
- Communication Management: Respond promptly to daily communications via email and voicemail, addressing inquiries promptly and professionally.
- Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of admission activities.
- University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies.
- Special Projects: Execute special projects assigned by the President or supervisor.
- Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations.
- Assigned Duties: Undertake other assigned duties as required.
Position Responsibilities:
- Perform basic word processing or typing.
- Perform electronic mail tasks.
- Maintain appointment schedules and arrange meetings and conferences.
- Assist with daily office operations as needed.
- Call dropped students to encourage them to return to school.
- Assist on the graduation and new students' orientation ceremonies.
- Accountable for receiving and delivering the incoming faxes to the different departments within the University.
- Responsible for making photocopies and handouts for the members of the faculty.
- Responsible for destroying all sensitive documents that have been outdated.
- In charge of answering the telephone and taking messages Administrators.
- Keep track of calls and documentation related to those calls.
- Write letters, memos, documents and lists as requested.
- Cooperate in any special event prepared by the administration.
Education and Experience
- Associates Degree, Bachelors preferred
- Previous office experience preferred
- Competent computer skills including MS Office or equivalent
- Teamwork skills
Key Competencies
- Numerical, literacy, organization, and planning skills
- Work management and prioritizing skills
- Verbal and written communication skills
- Problem solving ability, attention to detail
- Accuracy, flexibility, reliability, teamwork
Schedule:
Monday to Thursday
- Monday - Thursday: 2 days from 8:00am to 5:00pm and 2 days from 12:00pm to 9:00pm
- *Fridays alternate (campus closes at 7pm) (8:00am to 5:00pm or 10:00am to 7:00pm)
Job Type
Full-time.
Skills Required
- Associate Degree
- Bachelor's Degree
- Previous office experience
- Competent computer skills including MS Office or equivalent
- Teamwork skills
- Numeracy, literacy, organization, and planning skills
- Verbal and written communication skills
- Problem solving ability and attention to detail
What We Do
Florida National University, formerly Florida National College was established in 1982 and has been serving the South Florida community for more than 41 years. FNU currently graduates more than 1600 student per year and has more than 23,000 satisfied alumni that graduated or completed one or more of the many programs offered at FNU. Florida National University is a proprietary, urban commuter senior university offering the Masters in Business Administration; Bachelor Degrees in Accounting, Business Administration, Criminal Justice, Health Services Administration, Legal Studies, and Nursing; as well as associate degrees, diplomas, and certificate programs in the following fields: accounting, business, computer technology, criminal justice, dental technology, education, English as a Second Language, nursing, medical technology, paralegal, radiology, and ultrasound. Mission Statement The purpose of Florida National University is to contribute to the education of a population of diverse, presently predominantly Hispanic, cultures. The University realizes this mission through the employment and development of a faculty of scholars who are proficient in the art of teaching. The University strives to prepare the students for employment in their chosen career or advanced studies through the acquisition of the required skills and knowledge needed for the successful completion of the program of studies. Florida National University strives to provide the educational facilities and resources that support intensive sessions of study in small classes, in order to foster in the student the attainment of a quality university education according to the student’s personal goals, and the advancement of modern technology. Furthermore, Florida National University provides educational and cultural programs intended to enrich the community it serves.
