Gallery Coordinator

Thank you for your interest in working at William Paterson University.

William Paterson University is a purpose-driven, proudly diverse community—designated as both a public Hispanic-Serving Institution and Minority-Serving Institution—committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes’ Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award. 

Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings—preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond. 

WILLIAM PATERSON UNIVERSITY GALLERIES

Founded in 1979 in the Ben Shahn Center for the Visual Arts, the William Paterson University Galleries is one of a few visual arts organizations in Passaic County (northern New Jersey) and uniquely provides meaningful and valuable opportunities to view, interpret, study, and discuss the arts. The University Galleries oversees a collection of approximately 3,500 objects that is often the basis for thematic exhibitions and an educational resource for WP faculty, students, staff, visiting scholars, K-12 audiences, and the public. The University Galleries encompass three exhibition spaces that total 5,000 square feet. Annual programs consist of on average 6 solo and thematic exhibits, numerous public programs, exhibit tours, and K-12 arts education workshops. These activities provide direct access to art and artists, offering intimate insight into the artistic process.

The University Galleries serves as a cultural resource for William Paterson University, neighboring communities, and the region by presenting exhibitions of visual art, overseeing the University’s art collections, and offering educational programs. The Galleries seeks to introduce diverse audiences to contemporary art and artists, and to enhance visitors’ appreciation and knowledge of the arts. Embracing the University’s commitment to diversity and reflecting our diverse communities, the Galleries endeavors to explore and respond to all aspects of diversity and to foster critical thinking, discussion, and discovery.

JOB SUMMARY

Under the general direction of the Director, University Galleries, the Gallery Coordinator is responsible for the day-to-day operations of the Gallery. The position performs independent professional functions using established University and departmental policies and procedures. This position is a part time position.

PRINCIPAL RESPONSIBILITIES

• Assists in the conception, design, and installation of annual exhibitions, liaising with artists, organizations, and vendors, and coordinates shipping arrangements.
• Assists in the development and distribution of catalogs and other educational/informative exhibition materials.
• Coordinates media relations and utilizes social media to promote gallery exhibitions and programs to students, faculty, and the general public.
• Works with Gallery Director to plan and implement public programs and workshops for academic and external audiences.
• Assists in the stewardship of the permanent collection of fine art and material culture.
• Assists the Gallery Director in the completion of grant-supported activities.
• Collects and helps compile data for grant reporting.
• Conducts exhibition tours and arts education opportunities upon request.
• Helps supervise work-study students and graduate assistants for gallery related duties.
• Prepares documents, correspondence, and reports pertaining to gallery operations which includes use of the Workday platform.
• Maintains files, images, and mailing lists relating to gallery exhibitions, programming, contacts, eblasts, etc.
• Maintains content on the University Galleries website.
• May represent the Gallery Director at meetings and events.
• Performs other duties as assigned that are appropriate for the position.

PREFERRED QUALIFICATIONS

• MA or MFA in Art, Art History, Arts Administration, Museum Studies, Education, or similar preferred and general knowledge of contemporary art and art history.
• Proficiency in Microsoft Office applications, Adobe Creative Suite applications, Constant Contact or similar, PastPerfect or similar, dotCMS or similar, Workday or similar.
• Supervisory experience preferred.
• Experience creating K-12 arts education curriculum and facilitating workshops is a plus.
• Excellent oral and written communication skills.
• Minimum 2 years related professional experience in a gallery or museum setting.

This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Part-time Project Employee hourly rate: $30-$35/hour

Invitation to apply:

Interested candidates will be prompted to complete an application and submit a cover letter and resume/cv.  

Submission of all documents listed is required for consideration and all documents should be uploaded where prompted to upload your resume/cv.

General questions related to this application process, please contact [email protected]  . Please include with your inquiry the Job Requisition number beginning with R as well as the job title and department.

Salary Range:

Please see posting.

Total Rewards and Benefits:

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EEO Statement

William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply.

For more information, visit University Facts