The Role
Serve as front desk and administrative support for the NYC gallery: manage reception and calls, logistics and shipments, events, database upkeep, basic finance reporting, intern mentorship, and assist with publications and ad hoc projects.
Summary Generated by Built In
Gagosian is hiring a full-time Gallery Assistant to join its New York City team.
Gagosian seeks a polished, energetic Gallery Assistant, with knowledge and passion for the arts, to work with the public in an administrative capacity. The ideal candidate will be friendly yet professional, maintain composure under pressure, has excellent judgment and ability to prioritize, a great memory for faces, and must have outstanding phone manner.
Gagosian seeks a polished, energetic Gallery Assistant, with knowledge and passion for the arts, to work with the public in an administrative capacity. The ideal candidate will be friendly yet professional, maintain composure under pressure, has excellent judgment and ability to prioritize, a great memory for faces, and must have outstanding phone manner.
Duties include but are not limited to
– Manage reception area, serving as the first point of contact and handling all incoming and
outgoing calls in a bright, professional manner.
– Assistant with daily gallery logistics, including preparing overnight shipments and messenger
deliveries, book reservations for appointments, receiving and distributing mail, ordering
supplies, and scheduling security guards.
– Assist the Gallery openings, special events and meetings, such as the preparation of
beverages, room reservations, press packets, catalogues, etc.
– Learn and recognize key industry figures, building a strong working knowledge of major
clients, artists, and colleagues.
– Interact professionally with gallery employees, interns, and clients at all levels.
– Update auction calendar and track relevant auctions.
– Assist the Publications Department with warehouse shipments.
– Manage the gallery database, ensuring all entries are accurate and consistently updated.
– Prepare gallery finance reports, maintain credit card receipts, and review and pay shipping
invoices.
– Maintain a clean and tidy reception area.
– Mentor and oversee gallery interns, ensuring they are integrated into daily workflows and
supported in their professional development.
– Assist staff with ad hoc projects as requested.
outgoing calls in a bright, professional manner.
– Assistant with daily gallery logistics, including preparing overnight shipments and messenger
deliveries, book reservations for appointments, receiving and distributing mail, ordering
supplies, and scheduling security guards.
– Assist the Gallery openings, special events and meetings, such as the preparation of
beverages, room reservations, press packets, catalogues, etc.
– Learn and recognize key industry figures, building a strong working knowledge of major
clients, artists, and colleagues.
– Interact professionally with gallery employees, interns, and clients at all levels.
– Update auction calendar and track relevant auctions.
– Assist the Publications Department with warehouse shipments.
– Manage the gallery database, ensuring all entries are accurate and consistently updated.
– Prepare gallery finance reports, maintain credit card receipts, and review and pay shipping
invoices.
– Maintain a clean and tidy reception area.
– Mentor and oversee gallery interns, ensuring they are integrated into daily workflows and
supported in their professional development.
– Assist staff with ad hoc projects as requested.
Qualifications for the role
– BA and/or Master’s degree in Art History or related field.
– Minimum one year’s experience in a gallery or museum, including internship experience.
– Ability to work after hours for certain client viewings, openings and events.
– Must be able to consistently lift up to 30 lbs and be able to stand and walk for extended
periods during a shift.
Position Type
– Full-Time/Regular/Non-Exempt/Salaried position with overtime.
– Tuesday - Saturday Schedule.
– Minimum one year’s experience in a gallery or museum, including internship experience.
– Ability to work after hours for certain client viewings, openings and events.
– Must be able to consistently lift up to 30 lbs and be able to stand and walk for extended
periods during a shift.
Position Type
– Full-Time/Regular/Non-Exempt/Salaried position with overtime.
– Tuesday - Saturday Schedule.
Benefits and perks
– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits
About
Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at exhibition spaces in seven countries in the United States, Europe, and Asia.
Skills Required
- BA and/or Master's degree in Art History or related field
- Minimum one year experience in a gallery or museum (internship experience accepted)
- Outstanding phone manner; polished, professional demeanor; composure under pressure; knowledge and passion for the arts
- Ability to work after hours for certain client viewings, openings, and events
- Able to consistently lift up to 30 lbs and stand and walk for extended periods during a shift
- Full-time availability and ability to work a Tuesday–Saturday schedule
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The Company
What We Do
Gagosian is a global gallery specializing in modern and contemporary art.
