The Role
Provide administrative, sales, research, and operational support to the Senior Director and gallery. Assist with artwork sales and consignments, prepare offers and proposals, maintain contractual and client records, conduct market research, manage the Rome gallery library and resources, and liaise with artists and studios to support exhibitions and artist-related projects.
Summary Generated by Built In
The Gallery Assistant provides comprehensive administrative, sales, research, and operational support to the Senior Director and gallery. This role plays a key part in facilitating artwork sales, managing client and artist-related documentation, conducting market research, supporting exhibitions, and maintaining the gallery library and research resources.
The successful candidate will be highly organised, detail-oriented, and capable of managing multiple priorities within a fast-paced gallery environment. A strong interest in modern and contemporary art, combined with excellent communication and administrative skills, is essential.
Key Responsibilities
Sales & Business Development Support
- Assist with the sale of artworks from the gallery's global inventory, with a particular focus on exhibition material presented through the Rome gallery.
- Support secondary market consignments and related sales initiatives.
- Collaborate closely with local and international sales teams to support business development opportunities.
- Prepare and distribute artwork offers, ensuring timely follow-up and accurate record keeping.
- Prepare sales presentations, client proposals, exhibition presentations, and project materials.
- Coordinate and maintain contractual documentation, including consignments, loans, agency agreements, and artist-related contracts.
- Conduct market research and analysis to support artwork valuations and sales strategies.
- Provide administrative support to the Director and senior team as required.
- Maintain accurate records and documentation while ensuring confidentiality and professionalism at all times.
Library & Resources
- Maintain the Rome gallery library and associated research resources.
- Oversee cataloguing, organisation, and accessibility of library materials.
- Respond to staff requests regarding library resources, acquisitions, and research materials.
- Research and recommend relevant exhibition catalogues, monographs, and publications to support gallery programmes and artist representation.
- Ensure library records remain accurate and up to date.
Artist Liaison Support
- Assist with communications and coordination between the gallery and artist studios.
- Support artist-related projects, exhibitions, and administrative requirements.
- Help ensure accurate documentation and timely follow-up on artist-related matters.
Requirements
- University qualification in art or art business, or comparable professional experience
- Strong knowledge of art history, with a focus of modern and contemporary art
- Prior professional working experience
- Excellent verbal and written communication skills
- Excellent administrative organizational skills
- Experience in managing varied activities simultaneously, with the ability to effectively prioritise tasks and complete work efficiently and accurately in a deadline-driven environment
- Impeccable organisational skills
- Good attention to detail
- Ability to maintain confidentiality of information
- Must be able to work independently and exercise judgement as needed
- Highly detail-oriented
- Excellent proofreading skills
- Foreign language skills
Desirable Qualifications
- Experience/Familiarity with digital art resources and databases
- Proficiency in Microsoft Office Suite (for PC) and Google Docs
- Familiarity with Adobe Suite (InDesign)
About
Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at eighteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today’s leading artists, transparent pricing, historical scholarship, and insightful market analysis.
Skills Required
- University qualification in art or art business, or comparable professional experience
- Strong knowledge of art history, with a focus of modern and contemporary art
- Prior professional working experience
- Excellent verbal and written communication skills
- Excellent administrative organizational skills
- Experience in managing varied activities simultaneously and prioritising tasks under deadlines
- Impeccable organisational skills
- Good attention to detail
- Ability to maintain confidentiality of information
- Ability to work independently and exercise judgement
- Highly detail-oriented
- Excellent proofreading skills
- Foreign language skills
- Experience/familiarity with digital art resources and databases
- Proficiency in Microsoft Office Suite (PC) and Google Docs
- Familiarity with Adobe Suite (InDesign)
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The Company
What We Do
Gagosian is a global gallery specializing in modern and contemporary art.
