Fundraising Special Events Coordinator

Position Summary: 

The Events Coordinator reports to the Events Manager and helps plan and execute fundraising and stewardship events that advance Joybound’s mission and strengthen donor relationships. This role provides logistical and administrative support throughout the event lifecycle including vendor coordination, guest communications, and day of execution, to ensure events run smoothly and reflect positively on the organization. 

Principal Duties: 

• Facilitate hands on execution of fundraising events, donor stewardship gatherings, and other Development activities as assigned. 

• Support the Events Manager in event design and planning, and prepare timelines and task lists, including vendor coordination, logistics, setup, and teardown. 

• Coordinate the timely implementation of event plans.  

• Train and supervise event day volunteers, ensuring they understand setup, teardown, and role expectations aligned with event goals. 

• Collaborate with the Development Associate on donor relations and guest management such as invitations, RSVPs, nametags, check in, and registration stations. 

• Assist Events Manager in event fundraising efforts, including sponsor outreach and in kind donation solicitation.  

• Coordinate and track in kind donation requests for live and silent auctions, conducting outreach to community partners and service providers while cultivating partnerships that strengthen Joybound’s public presence. 

• Track fundraising event revenue, expenses, and participation, and assist the Events Manager in preparing event revenue metrics for the Advancement Team. 

• Oversee and organize inventory of event materials, signage, supplies and equipment. 

• Foster a positive, humane, and caring environment for people and animals, contributing to Joybound’s collaborative culture. 

• Protect the confidentiality of all donor, prospect, and internal information. 

• Follow all applicable safety regulations and Joybound policies; adhere to established safe work procedures to ensure personal and team safety. 

• Maintain compliance with event related safety training and certifications; train staff and volunteers on safety protocols as needed. 

• Perform additional duties as assigned. 

Educational Requirements: 

A four year degree in hospitality, communications, or public relations is preferred. Equivalent experience may substitute year for year. Three or more years of experience coordinating fundraising events and working with corporate sponsors is strongly preferred. Background in animal welfare, nonprofit work, or mission driven organizations is a plus. 

Required Experience, Abilities and Qualities: 

• Project management: Strong organizational skills and exceptional attention to detail. 

• Event multitasking: Proven ability to manage multiple events and competing priorities. 

• Fundraising knowledge: Understanding donor stewardship, sponsorship development, and community engagement strategies. 

• Auction & gala experience: Experience with online/live auctions and fundraising galas preferred. 

• CRM proficiency: Experience with donor management systems preferred. 

• Technical skills: Proficiency in Microsoft Office, Canva, event registration platforms, and project management tools. 

• Problem solving: Ability to adapt quickly in dynamic event environments. 

• Mission alignment: Passion for animal welfare and commitment to Joybound’s mission. 

• Communication: Excellent interpersonal, presentation, written, and verbal communication skills. 

• Self direction: Ability to work independently; proactive, organized, and innovative. 

• Leadership: Experience mentoring staff and volunteers, delegating tasks, supervising, and evaluating performance. 

• Driving requirements: Valid California driver’s license with acceptable driving record and proof of insurance. 

• Background check: Pre employment background screening required. 

Physical/Environmental Requirements: 

• Work environment includes constant exposure to animals and animal allergens.  

• Push/pull/lift 25 pounds and do physical work relative to setting up and breaking down event sites (packing/shipping supplies for off site events, loading/unloading trucks, moving tables & chairs, etc.). Kneel, bend, stoop, squat, reach above and below shoulder level, grasp and turn objects, stand, and/or walk frequently and repetitively before, during, and after events. Flex the neck upward and downward; twist the neck and the waist. Sit for long periods of time while using a computer. 

• Drive an automobile. 

Hours: 

Position requires a minimum of 40 hours per week. Daily reporting hours and days of the week may vary according to the event schedule. Some weekend, holiday, and evening work required, as well as occasional travel via car.