Funding and Compliance Administrator

About Decoded

We are Decoded. We're the pioneers of transformative digital learning. We make change possible for those committed to bettering their business by embracing technology. Our products and methodologies have been shaped through our collaboration with some of the largest and most technologically progressive organisations in the world.

We use the intelligent, ethical and creative application of technology to lay the foundations for a more productive and promising world – one with unlimited possibilities.

Overview

Decoded is looking for a Funding & Compliance Administrator to support the monthly ILR submissions process and general funding and compliance within the business. 

Accountabilities

As Funding & Compliance Administrator at Decoded, you’re ultimately responsible for: 

• Working with the Admissions, Delivery, Client Management, Finance and Product teams to provide dedicated compliance support for our apprenticeship offering, as a member of the Quality & Compliance Team.

• Supporting the team to maintain an accurate ILR.

• Staying up to date with the Department for Education’s (DfE) apprenticeship funding rules and guidance, and relevant apprenticeship news.

• Responding appropriately to business demands and requirements, such as DfE Funding Assurance (audit) visits. 

Specific roles and responsibilities

Compliance

• Confidence in reading and applying the DfE’s Apprenticeship Funding Rules, including associated technical guidance and updates. 

• Maintaining accurate learner records through audit activities in accordance with funding requirements to ensure 100% accuracy; this will include ILR, reviews and attendance data.

• Supporting timely and accurate draw down of funding + accurate data entries onto government systems and internal learning platforms.

• Supporting audit activities and taking all necessary steps to resolve any identified issues, such as ILR validation errors or DLOCKs. 

• Documenting company processes and supporting the implementation of changes and improvements.

Cross-team collaboration and support

• Monitoring apprenticeship delivery activity to ensure compliance with apprenticeship funding rules.

• Liaising with delivery teams regarding aspects of compliance.

• Answering compliance queries from other teams.

• Supporting the implementation of the Quality Improvement Plan (QIP).

• Responding and resolving potential breaches of rules/regulations, policies and procedures by regular monitoring and evaluation across teams.

Reporting 

• Providing performance and data reports to assist with data analysis and identifying areas for continuous improvement.

• Creating and maintaining reports on compliance for various functions of the business. 

Skills and Behaviours

Your performance will be measured by and driven by a mindset built on: 

• Striving for excellence in everything you do. You don’t accept mediocrity in yourself or the team around you.

• Building brilliant, collaborative and productive relationships with colleagues, stakeholders and partners alike. 

• Solving problems elegantly and creatively: “find a way or make a way”.

• Taking accountability for your own success, and contributing to the success of others.

Team & Reporting Structure

This role will report into the Senior Compliance Manager

Who are you?

You are:

• Passionate about the education and technology sectors

• A self-motivated person who is excited to work in a small team and a fast-paced environment

• Flexible in your approach with a positive, can-do attitude to compliance

You have:

• Proven previous involvement in and experience of apprenticeship compliance

• A detailed understanding of the UK’s Further Education sector, including apprenticeships

• Experience in the administration of training delivery and assessment

• Experience of dealing with the DfE (or its predecessor, the Education and Skills Funding Agency) and other relevant education regulators

• Experience of apprenticeship delivery platforms, ideally including Bud

• Experience in, or a good understanding of, the technology sector

• Excellent attention to detail

• Strong background in administration

• Excellent analytical skills

• Excellent communication skills, both verbal and written

• Project management and organisational skills 

• Proven ability and confidence in taking the initiative

• Working knowledge and experience in word processing, database software and spreadsheets

Day-to-day

Our working hours are from 9am-5pm Monday- Friday. We are currently working a blend of remote and office working. Remote and flexible working has always been part of our culture and will continue to be encouraged. You will be in control and responsible for your time. You plan your working day around the best outcomes for success, identifying and prioritising projects against business needs

Learning & Progression

All team members gain full exposure to Decoded learning programmes. So when it comes to future-proofing your CV, you couldn’t be better placed. In just a few months at Decoded you’ll become fluent in digital technologies and innovation, and you’ll continue to refresh and refine this knowledge for the duration of your career here. 

Apart from the above, working at Decoded means you’ll get: 

• 33 days’ holiday per year, inclusive of the 8 bank holidays. We also close for two full weeks at Christmas, at Decoded's discretion

• Company pension contributions

• Private health care including dental, GP and hospital cover and a gym discount to help you prioritise your wellbeing*

• Travel insurance

• Continuous learning and development including  bespoke training, coaching and development to allow you to reach your potential. You will be challenged with lots of responsibility and exciting projects in an environment that encourages learning, creativity, personal growth and collaboration

• A work environment that values creativity, personal growth and collaboration

• Free monthly lunches

• Laptop and virtual work equipment kit provided

*Benefits may differ slightly depending on your location of residence.

Salary: £30,000-£34,000 per annum

Decoded is committed to safeguarding and promoting the welfare of young people, and vulnerable adults and expects all staff to share this commitment. All roles involving interaction with learners, or access to sensitive learner data, are subject to mandatory background clearances. Successful candidates will be required to undergo a DBS check; where the role meets the criteria for regulated activity, an Enhanced DBS check (including a barred list check) will be required prior to commencement of employment.
We also require 2 professional references that come from either of the following:
- Your HR department
- Current or previous manager
- Someone senior to you in the business

AI in Recruitment: We welcome the responsible use of AI to support your application and preparation. However, your application, assessments and interviews should reflect your own skills, experience and judgement. If AI has significantly contributed to your application or assessment, please briefly tell us how you used it. We value transparency and thoughtful use of AI at Decoded.