Fund Administration Specialist

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

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This role utilises expert knowledge in the specific fields of administration / product / process to resolve technical and complex problems, usually in support of administrative queries/issues. The incumbent is individually accountable for achieving results through own efforts.

The role includes the following responsibilities:

Assisting with on-boarding management process and loading of international and local funds Corporate actions analysis, preparation and implementation including but not limited to the following:

• Participate in the process to make new funds and product linking’s available 
• Managing and maintaining Fund changes  
• Managing of new funds across OM platform and all stakeholders to ensure smooth execution.
• Loading of internal and external funds on OM Wealth LISP and Max retail platform
• Working and Provide support to Various teams within OM business
• Providing access and linking planners to desired planner groups
• Maintaining and negotiating of contracts with Asset management companies.
• Managing the relationship between Old Mutual and the asset managers. For both platforms OM Retail and Wealth
• Maintain contractual relationships with external parties
• Maintaining and improving on SOP’s
• Identifies continuous improvement on existing processes.
• Review and apply changes in relevant investment related legislation

Administration

• Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.

Correspondence

• Prepare tailored letters, emails, and more complex reports and agendas and minutes of meetings for approval by a board-level executive.

Data Collection and Analysis

• Collate and analyze data using preset tools, methods, and formats.
• Involves working independently.

Insights and Reporting

• Contribute to the preparation of various data and analytics reports.

Document Preparation

• Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software.
• Also responsible for gathering and summarizing data for special reports.

Operational Compliance

• Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.

Budgeting

• Track budgets and report variances to more senior colleagues.

Personal Capability Building

• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential.
• Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Qualifications and Experience required:

• Matric essential.
• Tertiary qualification advantageous.
• Old Mutual product and process knowledge advantageous.
• At least 3 years’ experience in financial services in a client engagement and technical processing/administration role.
• International Business and offshore investments knowledge advantageous.
• Highly structured individual, and is able to plan appropriately for short-, mid- and long-term activities.
• Agile in being able to prioritise multiple and meet critical deadlines.
• Determined to drive things through to completion in a deliberate manner.
• Thorough knowledge and understanding of the various entity structures and their requirements.

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Digital Literacy, Executing Plans, Management Reporting, Numerical Aptitude, Oral Communications, Report Review

Competencies

Decision QualityDirects WorkEnsures AccountabilityManages ComplexityOptimizes Work ProcessesPlans and AlignsTech Savvy

Education

NQF Level 4 - Grade 12, School leaving Certificate, National or Occupational Certificate or equivalent

Closing Date

15 May 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

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