Job Duties:
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Provide general administrative assistance for the Online and Distance Education teams
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Process financial forms, expense reimbursements, and credit card statements for the Online and Distance Education teams
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Respond to questions and requests from extension and online students
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Coordinate with extension sites and staff to ensure that classroom setup and audio/visual equipment meet faculty and student needs for classes, orientation, and Seminary Preview Day
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Schedule recruiting and orientation events for extension students
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Schedule orientation and training events for Graduate Teaching Assistants (GTAs)
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Maintain GTA database and Teams channel
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Coordinate and make arrangements for Dallas campus events related to extension sites and online students
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Occasionally travel to support distance education activities
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Help coordinate Super Weeks and block hybrid classes on the Dallas campus
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Maintain department records, files, and databases, ensuring information is accurate and up to date
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Assist with the preparation of reports, presentations, and correspondence for the Online and Distance Education teams
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Provide scheduling support for meetings, conferences, and training sessions (including Zoom/Teams setup)
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Track departmental budgets and assist with financial reconciliations
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Assist with communication to students and faculty (email announcements, newsletters, reminders, etc.)
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Support faculty with course material preparation, copying, uploading to learning management systems, and distributing resources
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Monitor online learning platforms and assist in troubleshooting student or faculty technical issues by serving as a first point of contact
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Maintain office supplies and coordinate orders for the departments
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Assist with special projects, surveys, and initiatives to improve student engagement and retention
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Maintain confidentiality of student records, departmental files, and sensitive information
- Communicate effectively and warmly with students, faculty, and staff.
- Possess strong organizational skills and attention to detail.
- Be proficient with computers, online learning platforms, and communication tools.
- Preferably have experience in coordinating classes, supporting online learning, and assisting in student development.
- Be willing to travel occasionally to support distance education activities.
Skills Required
- Effective and warm communication with students, faculty, and staff
- Strong organizational skills and attention to detail
- Proficiency with computers, online learning platforms, and communication tools
- Experience coordinating classes, supporting online learning, and assisting in student development
- Willingness to travel occasionally to support distance education activities
What We Do
Dallas Theological Seminary is a non-denominational evangelical seminary founded in 1924, dedicated to equipping godly servant-leaders for the proclamation of God's Word and the building up of the body of Christ worldwide.
