Location: San Jose, CA (Onsite 5 days a week)
We’re looking for a Front Office Recruiting Coordinator to keep our San Jose office running smoothly and help create a great experience for candidates and employees. This role combines hands-on office operations with recruiting coordination, from welcoming visitors to managing interview schedules and helping new hires get settled.
Recruiting CoordinationSchedule phone, video, and onsite interviews across multiple calendars and time zones, partnering with recruiters and hiring managers to keep the process moving.
Serve as candidates’ point of contact for scheduling and logistics, providing clear instructions, timely updates, and a welcoming interview experience.
Coordinate interview agendas, meeting rooms, video links, and candidate travel as needed.
Keep candidate records and interview details accurate in our applicant tracking system, follow up on outstanding feedback, and flag scheduling delays or bottlenecks.
Generate and distribute offer documents for chosen candidates, verifying compensation precision and prompt delivery.
Manage the front desk, welcome employees and guests, and coordinate visitor check-in and arrival logistics with internal hosts.
Keep the office organized and well-stocked, including office supplies, kitchen inventory, the Forkable meal program, and company swag.
Coordinate with building management, vendors, and IT on maintenance, repairs, office equipment, and access needs.
Handle mail, shipping, and receiving, and support workspace setup and office layout changes as the team grows.
If this sounds like you — someone who thrives on variety, keeps a dozen moving pieces organized without breaking a sweat, and genuinely enjoys making people feel welcome — we'd love to hear from you. We move fast, wear a lot of hats, and figure things out together, so a flexible, can-do attitude goes a long way here.
What We Do
Enterprise transformations shouldn't take years or cost fortunes. At Tessera, we've built a multi-agent AI platform that cuts ERP transformation timelines from years to weeks and reduces costs by more than half—while delivering first-time-right outcomes with enterprise-grade security and governance. We combine the dependability of a trusted integrator with the speed of an AI innovator. Our vendor-agnostic platform is pre-trained on thousands of enterprise landscapes and hundreds of years of expertise, so it adapts to your environment from day one—harmonizing systems and data to deliver secure, governed execution across ERP and other critical systems. Unlike traditional system integrators, ERP vendor tools, AI point solutions, or in-house builds, Tessera delivers transformations that compress timelines by 90%, replace people-heavy manual work with intelligent automation, ensure systems and data harmonize correctly from the start, and avoid vendor lock-in through adaptive intelligence that evolves with your workflows. Tessera creates lasting change in how your processes and systems operate together. As the platform adapts to your environment and evolves with new data, you gain the confidence to modernize with less risk—freeing up resources to reinvest in growth rather than maintaining legacy complexity. Proven in regulated industries. Built for enterprise reality. Reshaping how organizations transform.
