JOB PURPOSE/SUMMARY:
The Front Office Admin at HEALTHY SPACE SYSTEMS LLC is responsible for ensuring smooth and efficient operations at the front desk. This role is pivotal in creating a welcoming environment for clients and visitors, while managing administrative tasks, and supporting the overall functionality of the office. Supports the management and Vision, Mission & Values of the company.
Key Responsibilities:
- Greet and assist visitors and clients in a professional and friendly manner.
- Manage incoming calls and correspondence, directing them to appropriate departments.
- Maintain and organize office supplies, ensuring inventory is up-to-date.
- Assist with administrative tasks such as filing, data entry, invoices, and document management.
- Support office operations by handling various clerical duties and providing administrative assistance to staff as needed.
- Ensure the front office area is tidy, organized, and presentable at all times.
- Collaborate with other departments to facilitate effective communication and workflow.
REQUIRED EDUCATON:
- High school diploma or equivalent is required.
NECESSARY KNOWLEDGE, SKILLS, ABILITIES & TALENTS:
- Minimum of 1 years of experience in an administrative or front office role.
- Strong organizational skills with the ability to multitask effectively.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle sensitive information with confidentiality.
- Customer service-oriented mindset with a professional demeanor.
- Familiarity with office equipment and basic troubleshooting.
- Detail-oriented with strong problem-solving skills.
- Ability to work independently and as part of a team.
PHYSICAL REQUIREMENTS:
- Sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects. Job involves sitting most of the time. Jobs are sedentary if standing and/or walking are required only occasionally.
Skills Required
- High school diploma or equivalent
- At least 1 year of administrative or front office experience
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
- Ability to handle sensitive information confidentially
- Customer service-oriented mindset and professional demeanor
- Familiarity with office equipment and basic troubleshooting
- Strong attention to detail and problem-solving skills
- Ability to work independently and collaboratively
What We Do
Healthy Space Systems is an Evansville-based residential construction and home-improvement contractor serving Indiana and Kentucky. The company helps homeowners and businesses address wet basements, crawl-space moisture, mold, and structural problems through basement waterproofing, crawl-space encapsulation and repair, foundation repair, sump-pump installation, mold remediation, and related air-purification solutions. Its mission is to create healthier, more comfortable living spaces while providing dependable, customer-focused service.
