Front Desk Representative

Front Desk Representative

Xtreme Aviation, LLC | Full-Time | Headquarters

About the Position

We are looking for a friendly, professional, and organized Front Desk Representative to join our team. As the first point of contact for employees, contractors, and guests, you will play an important role in creating a welcoming and professional experience for everyone who visits our facility.

The ideal candidate is approachable, dependable, detail-oriented, and comfortable handling multiple responsibilities in a fast-paced office environment. Strong communication and customer service skills are essential for this position.

What You’ll Do

• Greet and welcome employees, contractors, and guests in a professional and friendly manner.
• Answer incoming phone calls, redirect calls, and take accurate messages.
• Respond to questions and address complaints professionally.
• Receive and distribute letters, packages, and other deliveries.
• Prepare outgoing mail and packages.
• Monitor, organize, and respond to incoming emails as needed.
• Maintain a clean, organized, and presentable front desk.
• Prepare employee and representative identification cards.
• Maintain and track employee uniform records.
• Monitor office supplies and place orders when necessary.
• Maintain accurate records, files, and documentation.
• Provide clerical and administrative support to the HR Team.
• Perform other duties as assigned.

What We’re Looking For

• Previous experience as a Front Desk Representative, Receptionist, Administrative Assistant, or similar role.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Bilingual in English and Spanish, both written and spoken.
• Proficiency in Microsoft Office, especially Word and Excel.
• Familiarity with office equipment such as printers, fax machines, and other office technology.
• Basic knowledge of office management and bookkeeping.
• Strong organizational and multitasking abilities.
• Excellent problem-solving skills.
• High school diploma required; additional qualifications are a plus.

Skills That Will Make You Stand Out

• Team-oriented attitude.
• Professional and confident communication style.
• Strong organizational skills and attention to detail.
• Positive attitude and willingness to help others.
• Dependable, motivated, and able to work independently.
• Ability to remain professional and composed when handling questions or complaints.

Physical Requirements

• Primarily work in a professional office and front desk environment.
• Ability to sit and stand for extended periods and move around the office as needed.
• Ability to perform routine activities such as filing, organizing documents, handling mail and packages, and maintaining the front desk area.
• Ability to occasionally lift and carry office supplies, mail, or packages weighing up to 25 pounds.
• Ability to bend, reach, and move as necessary to perform regular administrative duties.
• Work environment may include occasional exposure to aircraft, machinery, and elevated noise levels due to the aviation maintenance setting.
• May occasionally be required to enter designated hangar or maintenance areas while following all applicable safety requirements and procedures.
• Must be able to comply with company, airport, and aviation safety policies while performing assigned duties.

Why Join Us?

This is an excellent opportunity for someone who enjoys working with people, staying organized, and being an important part of a professional aviation environment. You will have the opportunity to work closely with different departments while supporting the daily operations of the company.

Ready to join our team?

Apply directly through Indeed or email your resume to:
[email protected]

Xtreme Aviation, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.