Front Desk Receptionist, Executive Education

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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Front Desk Receptionist, Executive Education - Boca Raton, FL.

The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,000 students. The college has seven departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. For more information about the FAU College of Business, please visit http://business.fau.edu.

The position requires daily contact with students and academic support staff and intermittent contact with external/Corporate clients and the business community. High level of contact with administrators, faculty, and staff of numerous departments throughout the University. Additionally, the Front Desk Receptionist, Executive Education will have public contact with students and their organizational representatives. Manage front office duties for the Executive Education department, including phone call and mail routing, office supply coordination, and assistance to departmental coordinators and Directors. Coordinate and Execute Events relating to the Executive Continuing Education (non-degree) and Corporate Training, including event planning, catering, logistical coordination, monitoring, and execution of all event-related tasks.

Summary of Responsibilities:

• Open and close the Office of Executive Education daily.
• Coordination of telephone, in-person (reception), and postal communications for the Office of Executive Education.
• Run reports in Workday.
• Prepare purchase orders, invoices, payments, and travel arrangements for the department.
• Coordinate all processes for travel arrangements with spend authorizations and expense reports
• Serve as a delegate in Workday.
• Plans and purchases supplies and equipment for the department and serves as a point of contact for equipment service requests and office maintenance.
• Maintain office supply storage units.
• Oversee conference room usage as well as classroom room reservations.
• Assist with high-level executive calendars – scheduling internal and external meetings and reviewing daily schedules.
• Assist with event and meeting preparations and logistics.
• Provide information in a pleasant, patient, and thorough manner.
• Maintain an impeccable, attractive environment in the reception area.
• Prepare the front desk area and participants and keep the advertisements and educational materials up to date.
• Perform special projects as assigned.
• Other job-related duties as assigned.

The College of Business at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks:

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
• Sick Leave Pool Program
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

High school diploma or equivalent from an accredited institution and five years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Initially, instructions will be detailed and precise, but the individual will be expected to become proficient in following procedures and function with a significant degree of autonomy in the routine duties of the position.
The position requires someone with excellent customer service, problem-solving and organizational skills, and the ability to work independently on projects and communicate effectively.
The position is best for the candidate who enjoys assisting other people, knows how to prioritize job tasks, works well under deadlines/pressure, does not mind working in a fast-paced environment, and is a team player.
Very strong, polished interpersonal skills and the ability to interact with executive staff and external partners.

Salary:

$19.15 - $21.55 per hour.

College or Department:

College of Business.

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.

Application Deadline:

2024-11-14

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodation may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants, or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.