Front Desk & Office Coordinator

Job Summary

As our Front Desk & Office Coordinator , you’ll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork.

So if you’re a master of organization and efficiency, a people person at heart, and a creative problem solver - come over and be part of our epic journey.

The Front Desk & Office Coordinator will be stationed at the reception desk and will handle front-desk duties.

Working Hours: 8:30 - 5:30 Sunday - Thursday (On-site)

Responsibilities: 

• Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking.
• Manage the office budget, track expenses, and keep within budgetary limits.
• Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties.
• Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment.
• Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution.
• Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies.
• Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies.
• Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors.
• Schedule meetings and coordinate calendars for various leaders
• In charge of ongoing welfare events and happy hour
• Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings.
• Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently.
• Be a central point of contact and liaise with various departments and external parties.
• Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services.
• Take an active part in executing cross-company projects with HR and Finance teams.
• Work closely with global teams.
• Identify opportunities for process improvement and implement changes to enhance overall office efficiency. 
• Stay ahead of industry best practices to maintain a modern and effective workplace.
• Designing and creating materials to support office events (Holidays, Celebrations events) 
• Performs other related duties as assigned. 
• Report to HR Director.

Requirements 

• 3+ years of experience in office management and travel arrangements in a Tech environment.
• A genuine people person with excellent interpersonal skills and a friendly, empathetic demeanor
• Highly organized, with acute attention to detail and a passion for maintaining a polished and professional office environment
• A proactive problem solver with a results-driven attitude and a track record of learning fast
• Excellent time management and multitasking abilities, able to juggle multiple priorities and deadlines with ease
• Strong written and verbal communication skills in both English and Hebrew
• Experience with Canva or any similar tool. 
• Full-time, five days a week on-site.
• The ideal candidate is proactive, engaged, and committed to delivering high-quality results.

Key Skills:

• Excellent communication and interpersonal skills.
• Detail-oriented with a focus on quality and accuracy.
• Ability to work in a fast-paced, dynamic environment.
• Ability to manage multiple projects and priorities simultaneously.
• Exceptional organizational and time-management skills.
• Creative and proactive 
• Experience using Advanced Word, Excel, PowerPoint, and Google Sheets is desirable.