Front Desk Cum Admin Executive

Overview: We are seeking The Front Desk & Admin Executive serves as the first point of contact for visitors, clients, and employees while ensuring the smooth functioning of day-to-day administrative operations. The role requires excellent communication, strong organizational skills, and the ability to efficiently manage front office responsibilities along with administrative support functions.
Qualifications Required:

• Bachelor's degree in any discipline. 
  

• 2–5 years of experience in Front Office, Administration, or Reception roles. 
  

• Experience in corporate offices, real estate, hospitality, or any service industries is preferred.
  

• Excellent verbal and written communication skills in English (additional languages, such as Hindi or regional languages, are a plus).
  

• A well-groomed, professional appearance and the ability to maintain a positive image for the company and customer service orientation. 
  

• Strong interpersonal and coordination skills with Good organizational and time management abilities. 
  

• Proficiency in Google Sheets & Microsoft Office Suite.
  

• Excellent multitasking and time-management skills, with the ability to handle various administrative tasks efficiently.
  

• Proactive in identifying and solving client or administrative issues, ensuring smooth office operations.
  

Key Responsibilities:

1. Front Office Management
   

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner. 
  

• A friendly and approachable demeanour, with the ability to handle various personalities and situations. 
  

• Well-groomed, professional appearance with attention to personal presentation.
  

• Manage the reception area to ensure a clean, organized, and welcoming environment. 
  

• Maintain visitor records as per company policy. 
  

• Coordinate meeting room bookings and ensure rooms are prepared for meetings. 
  

• Receive, sort, and distribute courier deliveries, parcels, and official correspondence. 
  

• Coordinate with Office Boys for proper guest management.
  

1. Administrative Responsibilities
   

• Manage office supplies, stationery, pantry stock, and other administrative inventory. 
  

• Coordinate with vendors for housekeeping, security, maintenance, courier, and office-related services. 
  

• Raise purchase requisitions and maintain records of administrative expenses and invoices. 
  

• Ensure proper functioning of office equipment such as printers, scanners, and photocopiers by coordinating with service providers. 
  

• Maintain office files, records, and important administrative documents. 
  

• Support travel bookings, accommodation arrangements, and logistics whenever required. 
  

• Assist in organizing company meetings, events, employee engagement activities, and celebrations. 
  

• Monitor office cleanliness and coordinate with housekeeping for upkeep of office premises. 
  

• Ensure compliance with office policies and safety procedures. 
  

• Maintain Google sheets and updating data.
  

1. Phone and Email Communication:
   

• Handle incoming calls, emails, and inquiries, providing timely and accurate information regarding services.
  

• Coordinating with developers who visit office.
  

• Support in IT related tasks (Phones & Laptops updates)
  

1. Coordination & Support
   

• Provide administrative assistance to HR, Accounts, IT, Sales and other departments as required. 
  

• Support onboarding formalities by coordinating visitor access, workstation readiness, and document collection. 
  

• Check & Maintain attendance of employees. 
  

• Handle miscellaneous administrative tasks assigned by management. 
  

• Assist the HR department in maintaining employee records or handling recruitment inquiries when necessary.