Front Desk Coordinator/Receptionist

Reid Accountants + Advisors, is hiring! Reid Accountants + Advisors is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. We currently have offices in Long Island, NYC and White Plains. Join a rapidly growing organization with a strategic vision and dynamic plan.

We are seeking a professional and organized Front Desk Coordinator/Receptionist to serve as the first point of contact for clients, visitors, and vendors. This individual will play a key role in creating a welcoming and efficient office environment while supporting the daily operations of the firm. The Receptionist will manage front desk responsibilities, including greeting guests, answering and directing calls across multiple office locations, processing mail and shipments, and maintaining office supplies. The ideal candidate will be detail-oriented, reliable, and able to multitask in a fast-paced professional setting, particularly during tax season. This position offers the opportunity to work closely with administrative staff and partners, supporting the firm’s commitment to exceptional client service and operational excellence.

Key Responsibilities:

· Greet and assist clients, guests, and vendors in a professional and courteous manner.

· Answer and direct incoming phone calls for multiple office locations (Westhampton Beach, White Plains, and two NYC offices).

· Handle incoming and outgoing mail, including USPS, FedEx, and other courier services.

· Manage postage and coordinate FedEx shipments for clients.

· Distribute faxes and ensure timely delivery to appropriate recipients.

· Process all incoming and outgoing shipments and maintain related records.

· Order and maintain inventory of office and kitchen supplies; monitor supply levels throughout the year and during tax season.

· Maintain the conference room calendar and ensure meeting spaces are organized and properly equipped.

· Provide professional phone and calendar management support to assigned Partners, including handling calls, scheduling appointments, and maintaining organized calendars.

· Order and coordinate printing of business cards for staff.

Tax Season Responsibilities

• Perform all regular receptionist duties as listed above.

• Provide administrative support to the Admin team, including assisting with Acceptances and monitoring/responding to relevant emails.

• Help ensure the front desk and office operations run smoothly during peak tax season activity.

Qualifications and Requirements:

· High school diploma or equivalent; associate’s degree preferred.

· 1–3 years of experience in a receptionist or administrative support role, ideally within a professional services or accounting firm.

· Excellent communication, organization, and multitasking skills.

· Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new software tools.

· Professional demeanor and customer service orientation.

· Ability to handle confidential information with discretion.

Job Type: Full-time

Schedule: Monday – Friday, 9:00AM – 5:30PM, with occasional weekends during tax season and additional overtime as approved.

Work Location: In person only

Ability to commute/relocate: Woodbury, NY: Reliably commute or planning to relocate before starting work (Required)

This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration.

We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $55K – $65K annually, commensurate with experience and qualifications. In addition to the base salary, a commission structure is in place to reward performance and support earning potential.

In addition to a rewarding career, we provide a robust benefits package, including:

• Health, Dental, and Vision Insurance (with options for fully paid employee
  only coverage for health and dental)

• Company-Paid Life and Long-Term Disability Insurance

• Ancillary Benefits such as supplemental life insurance and short-term
  disability options

• Classic Safe Harbor 401(k) Plan with employer contributions

• Opportunities for professional growth, learning, and development including
  access to Becker and LinkedIn Learning

We are committed to fostering a supportive and inclusive workplace where every
team member can thrive. Apply today to be part of a company that values its
people and their contributions!

“Reid Accountants + Advisors”, an independent member of the Crete Professionals Alliance, is the brand name under which Reid CPAs, LLP and Reid Tax & Advisory Services, LLC and its subsidiary entities provide professional services. Reid CPAs, LLP and Reid Tax & Advisory Services, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations, and professional standards. Reid CPAs, LLP is a licensed independent CPA firm that provides attest services to its clients, and Reid Tax & Advisory Services, LLC, and its subsidiary entities provide tax and business consulting services to their clients. Reid Tax & Advisory Services, LLC, its subsidiary entities, and Crete Professionals Alliance are not licensed CPA firms. The entities falling under the Reid Accountants + Advisors brand are independently owned and are not liable for the services provided by any other entity providing the services under the Reid Accountants + Advisors brand. Our use of the terms “our firm” and “we” and “us” and terms of similar import, denote the alternative practice structure conducted Reid CPAs, LLP and Reid Tax & Advisory Services, LLC.

Crete Professionals Alliance is an equal opportunity employer, considering all
applicants for employment regardless of race, color, religion, sex, gender identity,
pregnancy, national origin, ancestry, citizenship, age, marital status, physical
disability, sexual orientation, genetic information, or any other characteristic
protected by state of federal law.