What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails, while under a moderate degree of supervision, providing general administrative support typically to managers and other department staff in the Nashville office. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. This role is also responsible for general office maintenance which includes ordering/stocking office and breakroom supplies. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
What You’ll Do:
- Maintains calendars and schedules appointments.
- Coordinates and schedules meetings and prepares meeting agendas.
- Coordinates and arranges travel and accommodations, and prepares travel itineraries.
- Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
- Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
- Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
- May perform data input and prepare forms in support of the manager or department.
- Performs other duties as assigned.
What You’ll Need:
- High School Diploma/GED or equivalent
- 2 years related administrative experience
What We Prefer:
- 2-5 years of experience in a professional office setting
- Ability to maintain confidentiality
- Planning, time management, and organizational skills
- Ability to balance multiple tasks and changing priorities
- Ability to communicate with various levels of stakeholders
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.#CB #Administration.
Locations:
Nashville, TN (City Center).
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Top Skills
What We Do
At HNTB, we are committed to making connections possible and creating a better tomorrow. As an employee-owned infrastructure solutions firm, we believe that mobility plays an important role in helping to unlock a brighter future for communities everywhere. That's why we work to deliver innovative transportation systems and infrastructure solutions that connect people and expand opportunity. Our approach is rooted in collaboration, and we work closely with our clients and partners to create innovative solutions that meet the unique needs of each community we serve. With more than a century of service, we are working to build a future where everyone has access to safe, reliable and efficient transportation options. Professionals work alongside clients nationwide to address their most complex technical, financial and operational challenges — providing a full range of infrastructure-related services, including planning, design, program management and construction management. Together, we are making connections possible
