Freelance Account Coordinator
The Refinery is an award-winning entertainment advertising agency located in Sherman Oaks. We work with all of the major studios producing creative digital, A/V and print campaigns for theatrical properties and television/streaming content.
First off, we are seeking candidates who embody our core values – Refiners are talented, kind, client-focused, ego-free and passionate. With most employees working virtually, we have continued to maintain a corporate culture in which caring for each other remains a top priority. We still celebrate everything – from birthdays to our Halloween costume contest to National Donut Day! Whether you work remotely, come to the office on occasion, or prefer to work onsite, you’ll feel like part of the team.
Enough about us, here’s what we’re looking for:
Responsibilities:
- You will work directly with the VP of the Accounts team and Accounts team members to coordinate key art projects for film and streaming
- Manage and organize print and digital assets and deliverables, adhering to internal server organization guidelines
- Collaborate with Production, Finishing, and Photo for template requests, downloads, retouching, and masking while maintaining clear communication to meet deadlines and resource needs
- Participate in internal project brainstorm/kickoff meetings and contribute ideas
- Take effective notes and sit in on client meetings, as needed
- Work with the Account lead to utilize project management tools and messaging services to organize, write-up, and distribute client notes
- Help maintain team meeting schedules for creative kick-offs and reviews
- Assist in managing and scheduling creative staff on projects based on client priorities
- Assist in QCing all deliverables before they leave the agency, including proofreading all typography, comp numbering, and final deliverables
- Upload final files to client-specific locations as required
- Coordinate with the Accounts project lead and Art Directors to gather high-resolution assets for finishing in a timely manner
- Assist in scheduling freelancers and managing time-off requests
- Organize and provide photo assets and data to freelance staff as needed
- Assist in organizing presentations, including communicating directly with our internal creative team
- Assist in ensuring final deliverables are cataloged on the company Google Drive, website, and submitted for industry awards
- Serve as backup for the Accounts team after hours and during vacations, occasionally handling client-facing tasks like sending presentations and recording requests for the next day
Requirements:
- Two years of experience in a project management role in advertising/marketing and/or entertainment
- Proficient in translating client notes and communicating with a team of creatives in a clear and concise manner
- Beginning to intermediate knowledge of Photoshop and design
- Experience with project management tools (Trello, Slack, Google Slides)
- Passion for film, TV, and pop culture
- Willingness to manage diverse tasks and adapt your schedule to meet project needs
- Background in writing, art, and/or design is a bonus
- A collaborative, personable, and positive approach to work both internally and with clients
- Ability to be proactive and self-sufficient in a remote team environment
Official working hours are 9:30am–6:30pm PST. However, hours can fluctuate depending on client requests, and may be staggered based on after-hours needs.
This position can be located in-office in Sherman Oaks, CA or remote. Applicants on PST preferred.
Salary Range:
$22-$28/hr
Rate offered will be dependent on factors such as one’s qualifications, years of relevant experience, and skillset.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.