The Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.
What you’ll do
- Serves as a member of the ASU Foundation central team and supports assigned departments/unit teams
- Composes confidential correspondence as directed
- Schedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholders
- Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed
- Screens telephone calls and visitors, to resolve routine and complex inquiries
- Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes
- Provides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managers
- Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned
- Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership
- Stays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational success
- Prioritizes workload to meet ASU Foundation evolving priorities
- Makes travel reservations and itineraries as needed
- Pays invoices as directed, opens and distributes the mail and coordinates signing of documents as directed
- Maintains an orderly filing system, primarily electronic files
What you'll need
- Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
- Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise
- Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
- Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision
- Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
- Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit
- Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
- Knowledge of office and administrative practices and principles
- Advanced Internet skills
- Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems
- Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management
Relevant qualifications
- Associate degree
- Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities
- Two (2) years database management experience
Preferred Education and Experience
Bachelor’s degree in Business Administration or related field
Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment
Benefits
- Comprehensive benefits package, including medical, dental, and vision insurance
- 401(k) plan with matching employer contribution
- 22 days of vacation time
- 11 holidays, including your birthday
- Parental leave
- Significant tuition reductions
- Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest
- $30 bi-weekly cell phone reimbursement
About ASU Foundation
The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.
At the ASU Foundation we value
Character
We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.
Service
We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.
Innovation
Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.
The ASU Foundation is an Equal Opportunity Employer
Learn More:
Skills Required
- Associate degree
- Three years of professional experience in an administrative support capacity providing coordination and assistance with operational activities
- Two years of database management experience
- Excellent organization and prioritization skills
- Excellent interpersonal, written, and verbal communication skills
- Ability to exercise independent judgment and coordinate office details
- Ability to work independently and collaboratively with little supervision
- Ability to maintain confidentiality and discretion
- Knowledge of office and administrative practices and principles
- Advanced internet skills
- Knowledge of accounting and budgeting procedures and web-based financial systems
- Advanced computer skills and proficiency in Microsoft Word, Excel, PowerPoint, and database management
- Bachelor's degree in Business Administration or a related field
- Five years or more of administrative support experience, preferably in a nonprofit development environment
What We Do
ASU Enterprise Partners is a nonprofit organization based in Tempe, Arizona. Its mission is to provide an ecosystem of services to create solutions and generate resources that extend Arizona State University’s reach and advance its charter. It supports several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations, and University Realty.
