Fiscal Specialist

JOB SUMMARY:

To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member. Responsibilities include all accounts payable functions for PATH and client related funds, accounting, cash management transactions and other related financial activities. The Fiscal Specialist will provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and recording of transactions in financial systems.

PHYSICAL DEMANDS:

Minimal in nature

QUALIFICATIONS:

Bachelor’s degree in Accounting, Finance or related field. 2- 4 years of accounting and accounts payable experience. Knowledge of Microsoft Excel; willingness to learn computer functions as they relate to accounts payable systems. Previous experience using accounting related software. Driver's License and vehicle required.

SPECIFIC DUTIES:

1. Receiving, reviewing, analyzing expenses (Invoices) and pushing into PaperSave (Accounts Payable Software) for processing.
2. Posting of purchase orders for payment for all agency financial obligations.
3. Reconciling purchase orders to invoices received.
4. Preparation of checks for all agency financial obligations through PaperSave and Client payments via Accufund (Rep Payee Software).
5. Preparation and documentation of deposits for all agency receipts through cash receipts journal entries.
6. Manage all petty cash requests and distributions. Ensure proper recording of activities in Blackbaud and preparation of journal entry for replenishment.   At times, be required to audit a site’s petty cash box. 
7. Payment of bills to the applicable program reporting unit.
8. Maintain payment and receipts files. 
9. Update balances and AP invoices in weekly cash flow worksheet.
10. Update CIRC Transportation spreadsheet when Healthlink invoices are received.
11. Recording journal entries in Blackbaud.
12. Running AP reports out of Blackbaud (Accounting Software).
13. Recording ACH and funds banking transactions for accounts in Blackbaud, daily.
14. Work with vendors and service providers to correct billing errors and discrepancies.
15. Update Vendor records in Blackbaud and ensure proper coding of 1099 vendors.
16. At the end of each calendar year, print 1099 statements and distribute them.
17.  Ensure PATH’s tax exemption certificate is distributed to business and service providers.
18. Support Accounting Transactions Manager as needed to ensure proper recording of general ledger activities.
19. Support as needed during the month-end close process.
20. Other financial related activities as assigned by supervisor.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.