Fiscal Specialist I

JOB SUMMARY

The Fiscal Specialist I is responsible for providing high-level fiscal and administrative support by processing invoices from various sources (electronic and paper); performing entry-level clerical and accounting tasks; making bank deposits; preparing statistical or simple funding reports; handling information requests; and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. Serves as a backup to other Fiscal Specialists. This position reports to the Accounting Manager.

ESSENTIAL JOB FUNCTIONS

• Receives all incoming mail for the Finance Department.
• Reviews all invoices and requests for payment received for completion (appropriate signatures, appropriate approval, backup documentation, etc.)
• Scans, codes, and links all Invoices into Image Now and route appropriately.
• Obtains W-9 information for new providers and set up ID numbers in P-Kids.
• Assists Fiscal Specialists with the processing of invoices, preparing deposits, processing FSFN/CCWIS and PKids batches and writing emergency checks, in their absence.
• Obtains and compiles corporate card receipts for monthly bill.
• Assists with the monthly distribution of foster board and adoption subsidy checks.
• Assists with responding to provider inquiries.
• Receives and distributes the incoming correspondence on the department Fax folder and machine.
• Under general supervision, composes and/or types letters, memos, reports, etc. for signature of supervisor, other professional staff as needed.
• Takes and distributes the minutes of various management meetings as needed.
• Provides needed fiscal and administrative support that may include assisting with contract proposals, data compilation, budget preparation, standard reports, etc.
• Provides needed fiscal and administrative support such as filing, maintaining records, copying, answering telephones, opening, and distributing mail, etc.
• Assists with special assignments as needed.
• Provides Fiscal support for the Finance Department which may include, but is not limited to, taking deposits or other documents to the bank; dropping off mail at the post office or the Department of Children and Families; and pick-up or delivery of documents or checks from the Contracted Fiscal Agent.
• Assists department staff in all department activities as needed, along with cross training with other Fiscal staff, MasterTrust staff and Accounting Manager.
• Displays understanding of, and sensitivity to, service population’s cultural and socioeconomic characteristics.
• Performs other related job duties as assigned.

Education and Experience:

Associate’s degree in related field or equivalent; and one (1) to two (2) years of related experience; or an equivalent combination of education and experience.

Special Qualifications:

Possession of a valid, State of Florida driver’s license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.