Fiscal Services Coordinator

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

To learn more about Macomb County benefits click here

CLASSIFICATION TITLE:

SALARY:

DEPARTMENT:

Opening Date:

Closing Date:

FLSA STATUS: Non-exempt

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The starting time for this position is 8:00 a.m. – 4:30 p.m.

GENERAL SUMMARY

Under direction, provides high level fiscal and budgetary support. Responsible for complex budget and accounting activities including analyzing and providing budget projections, analyzing accounting transactions, preparing journal entries, maintaining an accurate general ledger, and preparing and analyzing financial reports.  Serves as subject matter expert for county-wide budgeting, forecasting, long-range planning, and fiscal policy. Assists with upholding regulatory compliance, audit coordination and preparation, and maintaining fiscal integrity across assigned areas.  Participates in process improvements across the department including the county’s Enterprise Resource Planning (ERP) system.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Prepares, analyzes, and presents complex financial reports and briefing materials for internal management, executive leadership, governing bodies, and external stakeholders, including government entities and grantors, to support strategic decision-making.

Performs high-level balance sheet reconciliations, including bank accounts and interfund transactions; identifies and resolves discrepancies.

Ensures cost allocation methodologies are accurately maintained and aligned with regulatory requirements.

Supports ERP system configuration, financial reporting, and budget monitoring tools while leading process improvements through automation, documentation, and system enhancements to improve efficiency and data accuracy.

Coordinates the annual budget development process, including the collection and consolidation of departmental submissions, and reviews for accuracy and policy compliance.

Assists departments in developing and revising budgets, analyzes budget-to-actual variances, and evaluates the fiscal impact of policy decisions, program changes, and new initiatives.

Serves as technical resource to stakeholders while providing guidance on budgeting, accounting, and financial reporting.

Coordinates and reviews work products for accuracy, policy compliance, and alignment with County financial guidelines.

Assists in preparing financial statements Annual Comprehensive Financial Report (ACFR) and Schedule of Expenditures of Federal Awards (SEFA), including research, data analysis, corrections, supporting documentation, notes, statistical tables, schedules, and other supplemental materials.

Supports financial administration of grants, including budgeting, expenditure tracking, reporting, and compliance with federal, state, and local requirements, including Uniform Guidance (2 CFR 200).

Evaluates accounting policies and procedures to reflect changes in business conditions, processes, and accounting guidance.

Provides training, guidance, and technical support to Finance staff and County departments, promoting cross-functional collaboration and consistent application of financial policies and procedures.

Operates an automobile to perform assigned job functions.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration or related field
• Five (5) years of finance and/or accounting experience; or three (3) years of experience in a government or non-profit accounting setting
• Experience in financial analysis, grants compliance, or budget forecasting

Preferred Education and Experience

• Previous financial project management experience
• ERP or Human Capital Management (HCM) systems
• Governmental Capital Improvement Plan Management Experience

Required Licenses or Certifications

• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Preferred Licenses or Certifications

• Certified Government Financial Manager (CGFM)
• Certified Public Accountant (CPA)
• Certified Public Finance Officer (CPFO)
• Certified Internal Auditor (CIA)

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Microsoft Office applications, including Excel and accounting information systems
• ERP or HCM systems, including Workday
• Budgeting, auditing, and financial analysis 
• Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) statements
• Government Finance Officers Association (GFOA) best practices
• Federal, state, and local grant financial administration
• 2 CFR 200 - Uniform Guidance administrative requirements, cost principles, and audit requirements for federal awards
• Financial analysis and reconciliation
• Grant reporting procedures
• Tools for long-range planning, statistical analysis, and trend modeling
• Government budgeting, labor contracts, and grants that operate under statutory or administrative rules
• Government budget policies

• Interpersonal skills to develop and maintain effective working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Aligning departmental budgets and initiatives with organizational goals and priorities
• Preparing and analyzing various reports
• Creating PivotTables, VLOOKUP, and using Excel formulas
• Assigning, prioritizing, monitoring and reviewing work assignments
• Budgeting and financial planning
• Fiscal impact modeling
• ERP financial reporting
• Data visualization tools

• Analyze and evaluate financial information
• Make recommendations on complex issues
• Research federal grant expenditure eligibility
• Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write, and understand English
• Effectively speak, write, and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information
• Work independently with minimal guidance

• Monitor department’s budgets
• Run financial analysis
• Coordinate budget submissions
• Ensure data accuracy

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: N/S

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances, or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): O

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees): N/S

Inspecting in confined spaces: N/S

Digging: N/S

Driving on sealed and unsealed roads: F/C

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another:

Up to 10 pounds: O

Up to 50 pounds: N/S

More than 50 pounds: N/S

Over 100 pounds: N/S

Push/Pull objects away from or towards the body: O

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: F/C

Walking considerable distances in the facility on multiple surfaces: N/S

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.