Fiscal and Grants Analyst

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office (MDO) is a cabinet-level office with oversight of the City’s operating departments. The MDO works with these departments to: 

• Create and successfully enact new policies. 

• Deliver efficient, effective, and responsive public services. 

• Implement the mayor’s vision. 

The MDO oversees the following divisions: 

• Capital Program Office 

• Community Services 

• Community Safety 

• General Services 

• Health and Human Services 

• Office of Children and Families 

• Office of Transportation and Infrastructure Systems  

Position Summary 

The MDO Fiscal and Grants Analyst serves a primary fiscal advisory, applying a seasoned professional background to research financial needs, develop budgets, prepare and analyze reports, and plan and review financial operations. Fiscal and grants analysts are responsible for interpreting, communicating, and managing appropriations; assisting, guiding, and teaching program managers operating budgets and budgeting/financial rules and guidelines. It is expected that fiscal and grant analysts work with autonomy and independence while still under the supervision of the MDO Director of Finance. MDO Fiscal and grants Analysts will provide support to MDO, Office of Sustainability, Office of Arts and Culture, as well as any other department/office deemed to be a good fiscal administrative fit with the MDO.  

Essential Functions 

Duties include but are not limited to: 

• Manages, controls and monitors divisional and office-wide budgeting or fiscal processes 

• Support and guide program managers through the budgeting process and other financial operations 

• Analyze appropriations allocations to determine opportunities for re-alignment or greater efficiency or responsiveness 

• Collaborate with program managers to identify budgeting opportunities and ensure proper budget and fiscal planning and efficient use of available resources 

• Work MDO Director of Finance to adapt budgets for changes in governing regulation, program requirements, or shifting priorities 

• Monitor and evaluate fiscal operations for effectiveness 

• Monitor and maintain financial documentation  

• Develop and implement new internal procedures or practices to improve efficiency, documentation, or adherence to rules and regulations. 

• Performs additional related work as required.  

Additional duties are specifically related to grants management and grants analysis: 

• Coordinate with operational program managers to record and process notice of grant awards 

• Manage the grant appropriation process in City accounting systems 

• Monitor grant expenditures and provide regular reports to operational program managers 

• Assist in preparing quarterly and annual reporting to funders, program partners, and internal fiscal partners 

• Assist in preparing annual grants budgets for annual operating budget cycle 

• Assist with responding to internal and external audit investigations 

MDO anticipated to fill 4 to 5 fiscal and grant analyst positions, all will be cross-trained on operating and grants but will have a primary focus on one vs. the other area. Position will report to MDO Director of Finance. 

Of note, not only does MDO serve to provide operating support to numerous other operating departments (e.g. OHS, DHCD, DHS/OCF, CEO), it also is the lead grant agency for certain citywide efforts in the past (e.g. COVID/CARES, public assistance grants for declared emergencies) . 

Required Competencies, Knowledge, Skills, and Abilities 

 Includes but not limited to 

• Strong leadership and managerial potential  

• Ability to work in a fast-paced environment 

• Ability to receive and synthesize large amounts of information quickly 

• Ability to respond to complex and simple inquiries quickly and with professionalism 

• Excellent problem-solving skills 

• Excellent computer skills, especially spreadsheet software 

• Desire to work with, collaborate, train, and uplift team members and other colleagues 

• Understanding of government accounting 

• Understanding of public sector grants management 

• Ability to learn new policies and procedures unique to the City of Philadelphia 

• Ability to translate or cross-walk between finance and operations 

• Bachelor’s degree required, major study in finance, accounting, business management is preferred 

• 5-7 years of experience working with finance, financial administration, accounting, grants management, budgeting, or business management is preferred 

• Fewer years of experience would be accepted with major study in a finance-related field 

• Fewer years of experience also accepted with the achievement of an MBA or post-graduate in a finance-related field. 

One or more factors above can be waived or reduced for candidate’s demonstrated unique potential or experience match. 

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $80,000 - $95,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx