Description & Requirements
The Firm Support Specialist I role is responsible for providing assistance to all employees and partners of Forvis Mazars by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards. A positive attitude and the ability to work in a team environment as well as independently is a must.
- Provide support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations, and transportation) and handle correspondence
- Oversee day-to-day office operations such as maintaining office supplies, equipment, and facilities
- Handle all aspects of incoming and outgoing mail and packages
- Help keep break rooms presentable by making coffee, restocking coffee supplies, and loading/unloading dishwashers, as well as other tasks, as needed
- Handle incoming phone calls for multiple offices and related switchboard tasks with a lasting, positive impression of the Firm
- Greet guests with lasting, positive impressions of the Firm
- Perform all aspects of facility support
- Ensure a clean, organized, and efficient office environment
- Assist with planning and execution of local events, meetings, and/or conferences. These local events will be those onsite and offsite.
- Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
- Finalize documents in an electronic format such as pdf document or Word document and proper filing/organization of those documents
- When needed, Print documentation and bind for client delivery
- Preparing and sending invoices
- Complete special projects as assigned
- Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism
- Must be able to maintain and protect confidential matters.
- Strong proofreading and editing skills
- Attention to detail and strong organizational skills while working under deadlines
- Prompt, reliable, and dependable
- Pleasant and approachable demeanor with an ability to handle interruptions
- Willingness to cross-train and work as part of a team
- High school diploma or equivalent
- Fluency with Microsoft Office Suite
- Associate degree
- 1-3 years of experience in a similar role
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What We Do
FORVIS, LLP ranks among the nation's top 10 public accounting firms. FORVIS is driven by the commitment to use our forward vision to deliver Unmatched Client Experiences.
FORVIS was formed in 2022 through the combination of two firms with more than 150 years combined experience, both committed to providing high-quality personal service. FORVIS brings a distinct legacy of what it means to provide professional services that go above and beyond.
With more than 5,500 dedicated professionals who serve clients in all 50 states, as well as across the globe, FORVIS offers comprehensive assurance, tax, consulting, and wealth management services. Visit FORVIS.com for additional information.
FORVIS is a trademark of FORVIS, LLP, registration of which is pending with the U.S. Patent and Trademark Office.
