Financial Processing Specialist

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary
Under general supervision of Manager, Finance and Administration, provides complex financial support to the School Of Kinesiology. Responsible for the preparation, accuracy and processing of financial reports, complex spreadsheets and other work. The position will also perform other administrative tasks as required.
Organizational Status
This position reports to the Manager, Finance and Administration.
Work Performed
Provides professional financial advice and recommendations to researchers and faculty members in the management of research grants and other sponsored agreements.

• Prepares financial reports relating to both projected and actual expenditures, revenues, cost recoveries and salaries.  Updates and shares expense summary worksheets with researchers.  Monitors account activity to ensure the correct program/cost center is being charged and resolves discrepancies in a timely way.
• Responsible for accounts payable activities within the school including Entering, processing and tracking PO’s, non-PO invoices, faculty reimbursements and PCard reconciliation.
• Provides support for faculty and staff on finance or administrative related policies and practices
• Responsible for Journal entries as directed by Manager, Finance and Admin
• Processes student HR appointments when needed
• Performs other duties related to qualification and requirements of job as assigned.
• Acts as backup for Administrative Assistant

Consequence of Error/Judgement
Errors in accuracy, decisions, judgement and communication may result in irreparable monetary loss to the department or grant holder.  Significant errors could adversely affect the reputation of the Department and University
Supervision Received
Works independently under the general supervision of the Manager, Finance & Admin.
Supervision Given
May explain work procedures to new or inexperienced staff as well as student workers.
Minimum Qualifications
High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience using UBC financial systems an asset. Training in office procedures and accounting principles and practices is required.
Ability to maintain accuracy and attention to detail.
Ability to accurately balance cash and resolve discrepancies.
Ability to prepare, analyze and reconcile financial statements.
Ability to exercise tact and discretion in providing financial information.
Ability to communicate effectively verbally and in writing.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to work effectively independently and in a team environment.
Ability to demonstrate initiative.

Ability to accurately gather, organize, and summarize financial information.
Ability to analyze problems, identify key information and issues, and effectively resolve.
Ability to effectively use MS Word, Excel at an intermediate level, Outlook, etc.
Workday training would be an asset.