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Job Summary
Reporting directly to the Administrative Director of Pulmonary and Critical Care Medicine(PCCM), this position will serve as a central resource for the PCCM Division.The Financial Coordinator will be primarily responsible for several financial aspects in the division including, but not limited to extra payments for moonlighting shifts and other extra work, payroll, salary distributions A/P processes for division needs and shared resources. The position will assist with financial analysis and the implementation of key initiatives with the expectation they will be able to effectively communicate work plans/timelines, perform in-depth research and analysis, facilitate interactions with the division’s leadership, create quality presentation materials, deliver on deadline, and monitor effectiveness of each initiative. The Financial Coordinator will coordinate efforts to ensure that information flows smoothly between sections of the division, clinical and administrative leadership, relevant steering committees or advisory boards, and external stakeholders. Coordination will include the ability to utilize data at a tactical and strategic level to exhibit transparency and advance key initiatives.
Qualifications
Principal Duties and Responsibilities:
- Track and process one-time payments for the division’s services, faculty and staff.
- Monitor salary allocations for faculty and fellows.
- Work closely with key stakeholders in resolving payment errors.
- Assist with payroll, update staff away calendar, and run and distribute reports, including quarterly (or more frequently as needed) payroll reports to Principal Investigators (PI).
- Prepare reconciliations for financial accounts; provide and present accurate financial data when prompted by Director, Chief or the Department of Medicine (DOM) Finance team.
- Prepare, track, and process departmental expenses, invoices, reimbursement requests, purchase orders, and other checks including distribution of expenses for shared equipment.
- Request tech/software orders for the division.
- Monitor and track professional funds and other miscellaneous sundry amounts for various division expenses.
- Support grant administrators in submitting invoices for Harvard Medical School (HMS) professorships.
- Deposit all checks received and log on the monthly cash log for MGB.
- Assist in generating backup for the A/P accrual and reclass entries, as needed.
- Maintain monthly check log and all financial data in neat and organized files.
- Provide administrative support by mailing checks, filing, ordering supplies, printing reports, etc.
- Work closely with the division administrator with budget planning
- Serve as project coordinator for the division which entails developing scope of the project, define goals, create timeline for project deliverables, track project progress and routinely update stakeholders.
- Provide routine reports to providers of wRVU performance.
- Create invoices for agreements based on details of the various contracts and monitor receipt of payment or payment completion.
- Manages new initiatives instituted by the division as needs change.
- Facilitate workgroup meetings, including preparing meeting materials, sending out agenda, completing meeting minutes, effectively communicating with members, and influencing leadership to drive project forward.
- Assist with cross-coverage administrative support when needed.
- Other duties as assigned.
Education
Associate's Degree Finance required or Associate's Degree Accounting required
Can this role accept experience in lieu of a degree?
Yes
Licenses and Credentials
Experience
Experience in financial management, budgeting, or a related role within the healthcare sector 1-2 years required
Knowledge, Skills and Abilities
- Strong analytical skills with the ability to interpret complex financial data.
- Familiarity with healthcare finance regulations and reimbursement models.
- Excellent communication and interpersonal skills.
- Proficiency in financial software and Microsoft Excel.
- Detail-oriented with a high level of accuracy in financial reporting.
- Ability to work collaboratively in a team and across departments.
Additional Job Details (if applicable)
Physical Requirements
- Standing Occasionally (3-33%)
- Walking Occasionally (3-33%)
- Sitting Constantly (67-100%)
- Lifting Occasionally (3-33%) 20lbs - 35lbs
- Carrying Occasionally (3-33%) 20lbs - 35lbs
- Pushing Rarely (Less than 2%)
- Pulling Rarely (Less than 2%)
- Climbing Rarely (Less than 2%)
- Balancing Occasionally (3-33%)
- Stooping Occasionally (3-33%)
- Kneeling Rarely (Less than 2%)
- Crouching Rarely (Less than 2%)
- Crawling Rarely (Less than 2%)
- Reaching Occasionally (3-33%)
- Gross Manipulation (Handling) Constantly (67-100%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$21.78 - $31.08/HourlyGrade
4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
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What We Do
Mass General Brigham is an integrated academic health care system, uniting great minds to solve the hardest problems in medicine for our communities and the world. Mass General Brigham connects a full continuum of care across a system of academic medical centers, community and specialty hospitals, a health insurance plan, physician networks, community health centers, home care, and long-term care services. Mass General Brigham is a nonprofit organization that is committed to patient care, research, teaching, and service to the community. In addition, Mass General Brigham is one of the nation’s leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School.
