Financial Assistant III

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Position Description:

The Financial Assistant III will work with Kentucky Cancer Program (KCP) leadership to exercise general accounting control for the myriad of activities associated with both sponsored and non-sponsored departmental accounts. This individual is called upon to navigate the complex UL system to conduct pre and post award business with various university departments to manage grants and contracts and to ensure compliance for all departmental financial affairs with internal and federal guidelines to maintain the integrity of financial data.  Regular and appropriate communications with KCP and UL colleagues regarding financial operations including staffing, physical facilities, expenditures, cash management, payments, and reporting are paramount. 

Essential Duties:

• Monthly reconciliation of externally funded grants and non-grant accounts. 

• Prepares pre-award budgets for new contracts, focusing on employee effort. 

• Resolves issues related to availability of budget funds and expense transactions. 

• Regularly monitors cash balances and revenue.

• Prepares and submits Proposal Clearance Forms (PCFs), Payroll Change Request Forms (PCRFs), and various additional budget forms for establishment of new grants in iRIS.

• Data analysis and preparation of various ad hoc financial reports, budgets, and projections as requested by staff and external departments.  Provides guidance to PIs in day-to-day operation of grants and non-grant management.

• Works with Sponsored Programs Financial Admin in resolving invoicing issues and questions from sponsors and PIs.  Initiates grant close-out and submits to SPFA for approval.

• Approves procard and travel expense transactions. 

• Prepares journal vouchers, IUTs and disbursements for transfer of expenses & vendor payments.

• Manages semiannual/annual effort reporting for the department. 

• Cash management - deposits from donations, merchandise sales and other forms of payment are managed according to established university directives.

• Initiates payments to vendors and receive payments for invoiced expenses through accounts receivables/payables processes according to established university directives.

• Assists with/ensures establishment of new vendors in Peoplesoft, assisting new vendors with preparation of required paperwork and submission to Controller’s office as needed.

• Prepare and submit salary budgets and salary loads.

• Manage lease renewals and payments for 5 regional offices of the Kentucky Cancer Program.

• Process and renew personal services contracts.

Preferred Qualifications:

• Experience working with the complex UL financial and sponsored programs systems.

• Able to effectively communicate with KCP colleagues to successfully manage financials related to general fund accounts, gift accounts, Z accounts, contracts, and grants. 

Target Compensation Maximum:

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Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.