Department
UCP Finance
About the Department
Job Summary
Responsibilities
- Prepares reconciliations, accruals, and supporting schedules for month-end/year-end close.
- Reconciles AP/AR subledgers to the general ledger and prepares aging and exception reports.
- Prepares financial reports, dashboards, and ad hoc analyses for the Director.
- Creates purchase requests, processes invoices, and reviews employee expense reports using the University's Oracle ERP and Concur systems.
- Reviews accounts payable transactions and expense reports for completeness, accuracy, and conformity with University policies and procedures, correcting errors as identified.
- Monitors the finance shared inbox and responds to and researches inquiries from suppliers and internal stakeholders regarding invoice status, payments, and reimbursements.
- Processes billing and collection transactions for UCPro programs.
- Researches outstanding receivables and payment posting discrepancies; follows up on aged balances.
- Follows University financial policies and procedures to support timely, accurate processing.
- Maintains accurate, well-documented records of transactions and account activity in compliance with University audit and recordkeeping standards.
- Performs special projects as assigned by the Director, Finance, Budget and Procurement.
- Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
- May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- Master's degree in accounting, finance, or business administration.
Experience:
- Background in accounts payable, accounts receivable, or general accounting, preferably within a University or other large, decentralized organization.
- Familiar with ERP and expense management systems, such as Oracle, Concur, or similar platforms.
- Familiar with reconciling subledgers to the general ledger and supporting month-end/year-end close.
- Background in a customer service environment.
Technical Skills or Knowledge:
- Knowledge of financial computing and database software applications.
- Working knowledge of generally accepted accounting principles (GAAP) and standard invoice/payment processing procedures.
- Familiarity with the University of Chicago's financial systems and structure is a plus.
- Skilled in spreadsheet modeling, reconciliation, and analysis (Excel).
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Preferred Competencies
- Strong attention to detail and a high degree of accuracy when processing financial transactions.
- Excellent customer service orientation to build effective relationships with external and internal stakeholders.
- Strong analytical and problem-solving skills, including the ability to reconcile financial data and identify root causes of discrepancies.
- Multitask and prioritize work.
- Effective written and verbal communication skills to explain financial information clearly to non-financial audiences.
- Work both independently and collaboratively as part of a small finance team.
- Handles sensitive and confidential information with discretion.
Working Conditions
- Standard office environment.
Application Documents
- Resume/CV (required)
- Cover Letter (preferred)
- Professional References Contact Information (3) (preferred)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Skills Required
- Vocational training, apprenticeship, or equivalent experience in a related field
- 5–7 years of work experience in a related job discipline
- Master’s degree in accounting, finance, or business administration
- Background in accounts payable, accounts receivable, or general accounting
- Experience in a university or large decentralized organization
- Familiarity with ERP and expense management systems such as Oracle or Concur
- Experience reconciling subledgers to the general ledger and supporting month-end and year-end close
- Background in a customer service environment
- Knowledge of financial computing and database software applications
- Working knowledge of GAAP and invoice/payment processing procedures
- Familiarity with University of Chicago financial systems and structure
- Proficiency in spreadsheet modeling, reconciliation, and financial analysis using Excel
- Proficiency with Microsoft Office
- Strong attention to detail and transaction-processing accuracy
- Strong analytical and problem-solving skills
- Effective written and verbal communication skills
- Ability to work independently and collaboratively
- Ability to handle sensitive and confidential information discreetly
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
