Financial Analyst – Expense Budgeting and Invoicing Oversight Supervisor

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Location: Kraków

Hybrid model 3 days per week in the office /2 days for a parent of a child up to 4 years old

Brown Brothers Harriman is currently recruiting Expense Administration Supervisor to join our Expense Administration Team.

Expense Administration team is responsible for invoice payments, preparation, review and delivery of management fees, budgets, TER, VAT filing, fund events and any other reporting in accordance with account­ing standards and clients’ expectations. The team has a client facing role and services clients from all around the world. The team utilizes newest technology solutions allowing for process automation and works closely with many internal departments and external stakeholders (management companies, investment managers and auditors) which gives a great opportunity to learn about investment funds and the way they operate.

In this role you will be responsible for managing the day-to-day provision of Expense Administration services. Working closely with the Expense Administration Team Leader you will allocate tasks and workload to the team members and ensure the timely and high-quality preparation of deliverables.

Some of the key responsibilities include: 

• Review and monitoring of invoice payments as well as handling complex invoicing queries

• Management of preparation of monthly / quarterly deliverables i.e., management fees, budgets, TER, VAT filing, fund events and other reporting

• Reviews all daily work performed by the team for completeness, accuracy and compliance with current policies and procedures

• Responsibility for communication with clients / key stakeholders and senior management

• Acting as a key client contact, ensuring timely and accurate responses to any client queries

• Responsibility for coaching and developing team members

• Providing appropriate feedback via periodic meetings and the firm’s performance appraisal process

• Assisting in projects within Expense Administration Department including standardization and workload optimization to improve the efficiency, quality and accuracy of deliverables

Qualifications:

• BA/MS degree and/or equivalent work experience.

• Minimum of 5 years of experience in financial product accounting, fund accounting, or basic accounting and analysis preferred.

• Prior supervisory experience min of 1 year

• Very good English skills (B2+ level is a must).

• Self-motivated, capable of monitoring and completing a variety of projects simultaneously.

• Advanced knowledge of mutual fund products, multi-class accounting, and the components of an NAV.

• Proven ability to work well in a deadline oriented, client-driven environment.

• Maintain a leadership role by developing internal relationships with key people in other departments to accomplish goals and resolve issues.

What we offer:

• To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance

• Private medical care

• Life Insurance

• Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.

• Professional trainings and qualification support

• Wellbeing Program

• Online Social Fund benefit platform

• Social, sport and integration events

• Onboarding Program for new hires

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.