Desired Start Date: September 8, 2026
Position End Date: November 30, 2026, may be extended for an additional 2 months
Salary range: $30.74 to $35.07
Classification: Support Services Assistant II
Bargaining unit: BCGEU Support
Type of appointment: Non-regular Full-time
Schedule: 7 Hours per day between the hours of 7:30am and 4:30pm to be agreed upon with your supervisor
Closing date: August 30, 2026
Special Instructions to Applicants:
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.
Your Opportunity
Functions and Duties
1. Compiles, analyzes, evaluates and interprets financial data and information; identifies trends and anomalies, takes corrective action and/or makes recommendations for changes and improvements. These responsibilities include but are not limited to:
• Issues invoices, past due notices and monthly statements to students and customers;
• Responds to inquiries received from students, customers, employees and agencies as required;
• Reviews the aging reports, taking corrective action and recommending refunds as necessary;
• Reviews PST/GST compliance and takes any necessary corrective action;
• Initiates collection activities in coordination with the Accounts Receivable team and manager;
• Applies payments and charges to accounts;
• Processes student sponsorships;
• Prepares fund and account reconciliations and resolves all discrepancies;
• Processes payments from third party payment systems, prepares related reconciliations and month end adjustments;
• Processes returned cheques.
2. Reviews and audits transactions in accordance with Okanagan College’s policies and procedures, provides recommendations and adjustments. These responsibilities include but are not limited to:
• Audits and processes cashiering sessions;
• Processes transactions from various departments;
• Processes student awards through the Financial Awards system interface.
3. Provides support and guidance to cashiers and cash supervisors as required.
4. Assists with preparation of internal management reports, provides recommendations and adjustments.
5. Assists with the preparation of interim and year-end audit information including preparation of schedules and other supporting documentation.
6. Maintains accounts receivable and accounting files.
7. Provide back-up and support to other analysts in the Financial Services Department.
8. Participates on assigned committees or projects to provide departmental input and support.
9. Provide administrative and operational support to the Finance Management Team.
10. Performs other related duties as assigned.
Education and Experience
Skills and Abilities
- In-depth knowledge of accounting theory, auditing procedures and internal controls
- Ability to apply principles of logical thinking to define and solve problems which may be of a sensitive nature
- Ability to exercise initiative, self-development, good judgment and critical thinking
- Proficiency in using Microsoft Office and Finance systems to generate and analyze reports and to resolve difficulties with computer input and retrieval;
- Aptitude for learning and working with new systems and software
- Ability to monitor, recommend and take action on issues that may have considerable contractual, legal and operational implications
- Exceptional listening and professional communication skills with internal and external contacts, focused on tact and diplomacy
- Proven ability to work well under pressure; manage work volume and changing priorities and to meet organizational deadlines
- Works effectively both independently and as part of a team
- Ability to adapt and collaborate with others through organizational change and development
- Attention to detail and accuracy
Skills Required
- Completion of secondary school (Grade 12) or equivalent
- Graduation from a two-year university or community college accounting program, or equivalent
- Over two years and up to and including four years of related experience
- In-depth knowledge of accounting theory, auditing procedures, and internal controls
- Proficiency using Microsoft Office and finance systems to generate and analyze reports
- Ability to learn and work with new systems and software
- Professional communication, listening, tact, and diplomacy skills
- Ability to work independently and collaboratively under pressure while managing changing priorities
- Attention to detail and accuracy
What We Do
Okanagan College is an educational institution that provides a wide range of academic and vocational programs to prepare students for the workforce. The college emphasizes a blend of classroom instruction and practical on-the-job training through its co-operative education programs, ensuring graduates possess the skills needed to meet the demands of various professional industries.
