Financial Aid Fiscal & Personnel Operations Coordinator

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Financial Aid Fiscal & Personnel Operations Coordinator - Boca Raton, FL.

The Financial Aid Fiscal & Personnel Operations Coordinator serves as a central resource for fiscal, personnel, and administrative operations within the Office of Student Financial Aid. This position supports strategic decision-making through financial analysis and reporting, leads key administrative processes, and collaborates across teams to ensure efficient operations, compliance with university and regulatory standards, and the successful execution of Financial Aid programs and initiatives.

Summary of Responsibilities:

• Oversees personnel administration, manages office supplies and equipment, coordinates office events and meetings, and handles communication with clients and vendors. Requires the exercise of judgment and manages resources and addresses day-to-day operational needs.

• Supports all administrative functions of the office, including but not limited to preparing Purchase Requisitions, assuring compliance with university policies regarding usage and billing of telephone bills and other communication devices. Coordinates repair and maintenance of equipment, submits Requests for Work Orders, approves and reconciles P-Card purchases, and manages travel reimbursements.

• Collects and reviews timesheets and processes time input as the main timekeeper.

• Assists with implementation and updating of procedures for administrative duties.

• Creates and maintains various departmental calendars, schedules, and databases.

• Initiates, coordinates, and tracks Financial Aid events, workshops, outreach initiatives, including but not limited to Financial Literacy, Debt Management, Default Prevention, Scholarship Resource Center workshops and awareness, High School nights, Fund Raising, Service Awareness, and FAU explore.

• Organizes information for Institutional, State, Federal, Athletic and Veteran Association audits, as well as documents Payroll Certifications, Telephone Bills, and Travel Arrangements as requested for institutional audits.

• Manages administrative expenses for the department to comply with a planned budget.

• Analyzes financial data, prepares reports, and forecasts, and provides recommendations for management for strategic decision-making.

• Oversees Budget Transfers and reconciliation of departmental ledger in Workday.

• Serves as Financial Aid Fiscal Operations Officer back-up, including the processing of Earned Paid Adjustments for all financial aid programs and R2T4 adjustments.

• Serves as Financial Aid HR Partner back-up to the Associate Director.

• Develops and prepares reconciliation reports for state and miscellaneous funds.

• Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Salary:

$62,000.00 - $64,272.00 Annually.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

Academic Affairs: Financial Aid & New Student Services

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8:00 am - 5:00 pm.

Application Deadline:

2026-09-06

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.