Job Description
GENERAL DUTIES & RESPONSIBILITIES
Common Fund Valuation Specialist• Reviews the calculation of daily Net Asset Values on a number of CTFs to ensure accuracy and properly distributed to relevant firms, brokers, and third-party administrators.• Develops expert knowledge of fund accounting, shareholder servicing, and portfolio management software, as well as all department automation relevant to the daily valuation, trading, and reporting of funds.• Confirms all capital stock activity is valid and booked properly to department systems.• Ensures all portfolio trades activity and trade settlements are accurately booked to Fund Accounting software.• Reviews fund expenses and expense accrual calculations daily and produces monthly/quarterly expense reports as needed.• Maintains a calendar of anticipated income and corporate actions on fund assets and ensures income and corporate actions are properly processed on the appropriate date.• Reviews reconciliation of shareholder, cash, and security positions between Shareholder Services, Fund Accounting, and Custody systems and ensures all out of balance issues are addressed and documented.• Ensures all held securities are accurately valued daily.• Monitors e-mail for directions applicable to processing on desk.• Responds to client, broker, and TPA (third party administrator) queries concerning fund activity, positions, and NAVs timely and accurately.• Reviews operational controls and procedures for adequacy and compliance.• Assists other team members in the completion of their responsibilities and assists with any other ad hoc requests as needed.
Corporate Actions Processor• Reviews Xcitek file and DTC RIPS screen daily for all corporate actions, distributes via email to all affected institutions and records all new and updated Xcitek notifications in Sharepoint for tracking purposes.• Submits reorganization information to appropriate administrator, client or investment manager.• Prepares and distributes voluntary action notifications.• Obtains administrative and client response to voluntary action memorandum, voting them appropriately at the depository.• For internal control and audit purposes, documents and creates checklists for each action.• Delivers assets for exchange to the agent bank.• Processes capital change transactions on Addvantage according to internal standards.• Reconciles Custodian positions to Addvantage positions following a reorganization.• Updates bankruptcy and worthless securities files.• Posts class action proceeds upon receipt and reconciles litigation accounts.• Conducts research and follows up on all open files to ensure deadlines and expirations are met.• Monitors internal accounts and cash exceptions.• Distributes proxy coding errors to Administrator and ensures daily record date files are returned to the vendor.
Cost Basis Specialist• Processes inbound and outbound Cost Basis Transfer Statements both manually and via CBRS, Cost Basis form requests (asset distribution transfers and tax lot adjustments), change asset registration requests and free receive and deliver requests for Liabilities.• Posts cash and securities transactions as received or withdrawn to accounts on Addvantage Trust system.• Posts, submits and monitors incoming and outgoing mutual fund transfers via FUNDLINX and account transfers submitted via ACATS.• Reviews Cash Blotter and ensures items are submitted and balanced prior to end of day.• Reviews and resolves daily position recon and all daily cash recons for outages incurred during processing.• Initiates action to resolve any discrepancies with transfers.• Produces daily pending trade reports.• Adheres to department follow-up standards for all transfers.• Ensures files are organized and written documentation is retained on transfers.
Income Associate• Based on service level agreements, reconciles and processes daily income files from the National Securities Clearing Corporation (NSCC), DTCC and BNY Mellon using internal systems, as well as, complex mathematical formulas.• Monitors and clears control accounts and cash exceptions for non-networked income postings.• Reviews workflows for requests from internal business units and external clients.• Proactively monitors income projections and pre-balance accumulated totals and adjusts income maps to ensure accuracy.• Analyzes and elects client taxability for income on foreign securities.• Creates daily blotters to balance posting activity.
Mutual Funds New Accounts Associate• Gains an understanding of the various trading and revenue relationships with mutual fund companies and the agreements surrounding those relationships.• Assists mutual fund trade settlement in problem resolution with mutual fund companies.• Sets up, maintains, tracks, and updates mutual fund accounts including confirming mutual fund dealer information with fund companies and business lines.• Provides high quality and accurate administrative and routine reporting to management.• Maintains high fiduciary standards to prevent losses due to administrative errors regarding broker of record.• Reviews, assesses, and updates procedures to ensure that all current processes surrounding new account setup and broker of record assignment are properly documented.
Mutual Funds Trading Processor• Processes automated trades through the NSCC.• Ensures all manual trades are processed correctly.• Actively manages trade rejects to ensure price-protection is granted within appropriate time frames.• Posts trades in a timely manner to ensure timely reconciliation by Reliance and its TPAs (third party associates).• Relays files to and from Reliance.• Reviews and clears all cash exceptions and share reconciliation items.• Prepares monthly and weekly reports for manager (i.e. volume reports; outstanding problems report.
Trade Specialist• Processes all DTCC confirm and affirm files based on established schedule.• Matches broker confirms to trade ticket on trust accounting system identifying/escalating all exceptions.• Affirms trades by DTCC deadline to allow for automated settlement or, if past deadline, manually deliver shares on settlement date.• Ensures all manual trades and deliveries are processed correctly and timely.• To ensure straight through processing, proactively identifies exceptions that may cause issues with settlement and communicates exceptions to business lines.• Initiates wires for daily net settlement and makes appropriate entries to internal accounts.• Monitors large wires and ensures timely approval by management and supervisors.• Identifies and logs failed trades, communicates status to the business lines and escalates when necessary to prevent buy-ins.• Monitors all workflows and request queues (QForms, Sharepoint, Email) and responds within the defined service level standard.• On a daily basis, monitors all control accounts for exceptions.• Reviews and clears all cash exceptions and share reconciliation items.• Generates trade advices for mailing/emailing to clients.• Provides monthly, weekly or ad-hoc reports for manager.• Participates with other team members in reviewing and assessing current practices and procedures.• Participate in monthly storage procedures for department.• Other related duties assigned as needed.
EDUCATION REQUIREMENTS
High school diploma or GED. Associate's or Bachelor's degree or the equivalent combination of education, training, or work experience preferable.
GENERAL KNOWLEDGE, SKILLS & ABILITIES• Proficient in the use of basic office equipment and tools as well as applications specific to trust systems/processes• Requires strong problem-solving, time management, organizational and data entry skills• Requires attention to detail and the ability to multi-task and adjust schedules to meet deadlines• Ability to work in an organized manner• Ability to maintain confidentiality• Ability to communicate effectively verbally and in writing• Team skills, including the ability to establish and maintain effective working relationships with employees, clients and public
FIS JOB LEVEL DESCRIPTION
Senior level role. Highly-skilled with extensive proficiency. Works on assignments that are moderately difficult, requiring judgment in resolving issues or making recommendations. Normally follows established procedures on most assignments, receives little instruction on daily work, and requires general instructions for newly introduced assignments. May mentor, guide, and transfer knowledge to other Account Associates. Works under minimal supervision on complex projects. Wide latitude for independent judgment. May coach and/or mentor junior associates. Typically requires four or more years of experience in an office environment with one or more years of experience in the trust industry.
Privacy Statement
FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.
EEOC Statement
FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here
For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
Sourcing Model
Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.
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