Finance Support Specialist

Company Overview

Systems Technology Forum LTD (STF) is an established industry partner with a passion for exceptional performance and an unwavering commitment to our clients. As a premier provider of management, engineering, information technology, and logistics services, STF is committed to delivering high-quality systems engineering, technical and professional support services that meet and exceed deliverable requirements.

STF offers superior out-of-the-box solutions to end-to-end problems and customer-centric support to the United States Government, Military, Department of Defense (DoD), and other federal agencies.

Job Summary

Systems Technology Forum (STF) is seeking a detail-oriented, highly organized, and motivated Finance Support Specialist to support a variety of day-to-day Finance functions. This position will provide support across Accounts Receivable (AR), Accounts Payable (AP), timekeeping, employee expense reporting, financial data entry, and recordkeeping, with opportunities to expand into payroll support, audit assistance, reconciliations, reporting, and other Finance functions as experience and knowledge develop.
This position is well suited for an individual with prior experience in a detail-driven accounting, billing, payroll, revenue cycle, financial support, or comparable professional environment who is looking to apply and expand those skills within a corporate Finance department. The successful candidate must demonstrate strong attention to detail, organization, accuracy, dependability, initiative, professional judgment, and a willingness to learn.
The Finance Support Specialist must be comfortable working independently, managing recurring responsibilities based on established deadlines, and following assignments through completion. This position also requires a continuous-improvement mindset. The successful candidate should have the drive and curiosity to learn existing processes, identify opportunities to make them more efficient, and contribute to process improvements, automation, system enhancements, and other initiatives designed to reduce manual effort and improve the Finance function.
Responsibilities and Duties

Essential Duties and Responsibilities
•    Support Accounts Receivable activities, including billing documentation, invoice preparation and processing, account research, data entry, and maintenance of supporting records.
•    Contact Accounts Receivable points of contact to obtain status on late payments and assist with follow-up on outstanding receivables.
•    Support Accounts Payable activities, including invoice processing, documentation review, data entry, and maintenance of vendor and payment records.
•    Assist with employee timecard administration, including reviewing information for completeness and accuracy, identifying discrepancies, maintaining supporting documentation, and assisting with follow-up as needed.
•    Assist with employee Expense Report administration, including reviewing submissions and supporting documentation for completeness, accuracy, and compliance with established requirements.
•    Coordinate directly with employees to obtain Expense Report supporting documentation and timecard processing details.
•    Update and administer timecard and Expense Report training as required.
•    Perform accurate and timely financial and administrative data entry within company systems and supporting records.
•    Maintain organized electronic and hard-copy financial documentation and records in accordance with established company procedures.
•    Track recurring Finance activities, deliverables, and deadlines and ensure assigned responsibilities are completed accurately and timely.
•    Research discrepancies and assist with resolving missing, incomplete, or inconsistent information.
•    Communicate professionally with employees, supervisors, management, customers, vendors, auditors, and other internal and external stakeholders to obtain required information and resolve outstanding items.
•    Assist with reconciliations, reporting, spreadsheet maintenance, and other Finance-related activities.
•    Provide documentation and administrative support for internal and external audits and other STF financial data calls.
•    Assist with payroll-related activities after appropriate training and demonstrated proficiency in assigned responsibilities.
•    Learn and follow STF Finance policies, procedures, internal controls, and applicable contractual or regulatory requirements.
•    Proactively identify opportunities to improve Finance processes, workflows, documentation, and internal controls, including opportunities to streamline repetitive tasks, reduce manual data entry, increase automation, and improve efficiency and accuracy.
•    Assist with the development, testing, documentation, and implementation of process improvements, automated workflows, system enhancements, and other Finance initiatives.
•    Research and learn available tools and system capabilities that may improve existing Finance processes.
•    Provide cross-functional support to the Finance team as business needs require.
•    Perform other related duties as assigned.
Required Qualifications
•    Demonstrated ability to perform data-intensive and administrative work with a high degree of accuracy.
•    Strong attention to detail and ability to identify inconsistencies, missing information, and potential errors.
•    Strong organizational and time-management skills, including the ability to prioritize multiple responsibilities and work effectively against recurring and time-sensitive deadlines.
•    Ability to work independently, take ownership of assigned responsibilities, and follow tasks through completion.
•    Demonstrated initiative and a self-starter approach to work, with a willingness and ability to learn new processes, systems, tools, and requirements.
•    Ability to follow established policies, procedures, and internal controls.
•    Effective written and oral communication skills.
•    Ability to interact and conduct oneself appropriately and professionally within a professional work environment.
•    Ability to appropriately handle confidential employee, payroll, financial, and company information with a high degree of discretion and on a need-to-know basis.
•    Reasonable proficiency with the core Microsoft Office suite, with particular proficiency in Microsoft Excel, and proficiency with Adobe Acrobat.
•    Ability to work onsite daily at STF's Chesapeake, Virginia office.
Preferred Qualifications
•    Experience supporting Accounts Receivable and/or Accounts Payable functions.
•    Experience with employee timekeeping, payroll, expense reporting, billing, or revenue cycle processes.
•    Experience reviewing documentation for completeness, accuracy, and compliance with established requirements.
•    Experience maintaining financial or administrative records in a deadline-driven environment.
•    Experience supporting audits or responding to audit documentation requests.
•    Experience using an ERP, accounting, payroll, timekeeping, or expense management system.
•    Experience participating in process improvement, workflow automation, system implementation, or similar efficiency initiatives.
•    Advanced Microsoft Excel skills or experience using technology to improve or automate repetitive business processes.
•    Deltek Costpoint experience is beneficial but not required.
•    Government contracting experience is beneficial but not required.
Knowledge, Skills, and Abilities
•    Exceptional attention to detail and commitment to accuracy.
•    Strong organizational skills and the ability to maintain orderly records and documentation.
•    Dependability and accountability for recurring deadlines and assigned responsibilities.
•    Initiative and a self-starter approach to identifying and completing necessary work.
•    Ability to recognize when information appears incorrect or incomplete and independently investigate or ask appropriate questions.
•    Ability to learn unfamiliar financial processes and apply established procedures consistently.
•    Ability to manage multiple priorities and transition between different Finance functions.
•    Sound judgment when handling confidential or sensitive information, including exhibiting a high level of discretion and limiting the sharing of sensitive information to individuals with a business need to know.
•    Ability to work collaboratively while also completing assignments independently.
•    A continuous-improvement mindset and willingness to question inefficient or overly manual processes and recommend practical solutions.
•    Curiosity and an interest in understanding how and why processes work, rather than simply completing individual tasks.
•    Interest in using technology, automation, and available system capabilities to reduce repetitive work and improve Finance processes.
•    Willingness to research solutions, learn new tools, test ideas, and contribute to the implementation of improvements.
•    Ability to understand the purpose and controls behind an existing process before recommending or implementing changes.
Physical and Work Requirements
•    Ability to perform work in a professional office environment and routinely use standard office equipment, including computers, printers, scanners, and related equipment.
•    Ability to handle, organize, retrieve, and relocate financial records and other business documents, including collections of printed files maintained in standard office filing or records-storage boxes.
•    Ability to remain at a computer workstation for extended periods while performing data entry, analysis, reconciliation, and other Finance-related activities.
Work Arrangement
This position is primarily onsite at STF's Chesapeake, Virginia office, with regular daily onsite attendance expected.
Position Development
The initial focus of this position will be establishing proficiency in core Finance support responsibilities, including Accounts Receivable, Accounts Payable, timecards, Expense Reports, financial data entry, documentation, and recurring Finance processes.
As the employee develops proficiency and demonstrates an understanding of STF's systems, policies, procedures, and internal controls, responsibilities are expected to expand to include payroll support, audit activities, reconciliations, reporting, process improvement initiatives, automation, system enhancements, and additional Finance functions.
The intent is for the individual in this position to grow beyond simply processing assigned transactions. As knowledge and experience develop, the Finance Support Specialist will be encouraged to take greater ownership of assigned processes, identify opportunities for improvement, and contribute to making Finance operations more efficient, accurate, and effective.

Qualifications and Skills

Required knowledge and years of experience

Five (5) years of prior professional experience in accounting support, billing, accounts receivable, accounts payable, payroll administration, revenue cycle, financial administration, or another comparable detail-oriented business environment.

Education Requirements

Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, Economics, or a related field.

Benefits and Perks

At STF, we recognize that talented employees are the foundation of our success. STF provides benefits and compensation packages to help our employees meet the diverse and changing needs throughout their careers and lives. 

Benefits packages include the following:

• Medical Plans administered through United HealthCare
• Vision and Dental Plan Benefits
• 401(k) Tax-Deferred Retirement Plan
• Accidental Death and Dismemberment Insurance
• Dependent / Medical Care Flexible Spending Account
• Direct Deposit
• Health and Welfare Medical
• Holiday Leave
• Industry Competitive Salaries
• Life Insurance (basic and supplemental) 
• Paid Time Off / Annual Comprehensive Personal Leave
• Performance / Award Bonuses
• Professional Development Coursework
• Technical Training 
• Tuition Assistance Program
• TotalChoice™ Voluntary Benefits
• STF Cares / Paid Time Off to Volunteer 

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities
 

#IND123