Finance Specialist - Invoicing

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

At Lilly, we believe in the talent of our workforce. One of the best ways to utilize and develop that talent is to use our existing workforce to fill new and/or open positions. If you are looking for a new position within Lilly, you can view and apply to open roles posted in the internal job posting system. You must meet the minimum qualifications outlined in the job description and have/obtain work authorization in the country the position is located in order to be considered. When applying internally for a position, your current supervisor will receive notification that you have applied to the position. We encourage employees to discuss the opportunity with their supervisor prior to applying. 

Key Responsibilities

• Support the implementation of new procedures as well, improvements of existing procedures
• Supporting processing, softcopy scanning and validation of invoices and related documentation
• Process accurately third-party invoices to ensure that timely payments are made to vendors and suppliers and ensuring compliance with accounting requirements and internal guidelines
• Enter account payable adjustments into the invoicing systems and handle exceptions and discrepancies resolutions
• Research, troubleshoot and resolve vendor invoice problems and ensure all account payable procedures are adhered to
• Research, troubleshoot and resolve inquiries around invoices and payments.
• Handle standard invoice exceptions and facilitate communication with vendors to coordinate problem resolution

• Support the overall P2P Exception Handling team by demonstrating flexibility in providing cover for other team members and training of new team members
• Work closely with the P2P Analysts to ensure completion of month-end closing activities for P2P.
• Record FRAP violations for quarterly reporting and communicate violation and corrective action with business.
• Ensure all global documentation is appropriately updated for all Invoicing related.
• Participate on projects related to process improvement or integration as the Invoicing SME.
• Implement process improvements related to Invoicing Area.
• Ensure the Invoicing processes are aligned with global processes.
• Ensure controls are maintained and in compliance with corporate policies.
• Participate in the testing of P2P technologies. 

Compliance

• Understand and follow all compliance policies, laws, regulations and The Red Book.
• Ensure adherence to all document retention requirements in line with Lilly Global Record Retention Schedule and any applicable local legal requirements, including filing, storing, archiving, and destroying documents at the end of the record retention period
• Ensure all SOX and Operational controls are completed and followed to level required and within agreed timeframe.
• Integrate compliance into daily activities.
• Comply with any corrective actions.
• Cooperate with investigations, monitoring and audits.

Minimum Qualification Requirements:

• Relevant 1-2 years of Invoice Processing/P2P experience is required.
• Financial Qualification or equivalent work experience.
• Effective team member with ability to work across a diverse and cross-functional work group.
• Must be flexible and adaptable to change
• Demonstrate strong interpersonal, written and oral communication skills
• Strong Research, analytical and issues resolution skills 
• Must be able to multi-task and work well under pressure
• Develop good relationships with various levels of personnel in Lilly’s Financial organization and third party service providers
• Excellent active listening skills with effective verbal skills to respond to customers with a rational and empathetic manner.
• Able to work under pressure, juggling short deadlines, multiple priorities and concern for maintaining standards.
• Good time management skills.
• Proficient with Microsoft Office software (Excel, Word, Power Point etc…)

Desirable:

• SAP Experience is required
• ARIBA and other e-Invoicing experience
• AP Knowledge

Note: When applying internally for a position your current supervisor receives notification that you have applied to the position. We encourage employees to discuss the opportunity with their supervisor prior to applying.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

#WeAreLilly

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

#WeAreLilly